Trust Financial Administrator
6 days ago
**POSITION PURPOSE**
Responsible for a variety of Trust administration related duties and support functions. Responsible for the daily receipting of tenant deposits. Provides miscellaneous assistance as required. Research and resolves discrepancies and accounting arrears - completed related reports, summaries and records and performs related clerical duties.
**ESSENTIAL FUNCTIONS AND BASIC DUTIES**
**Assumes responsibility for the daily receipting of tenant deposits.**
- Receives Tenant Deposits on daily basis
- Follows up on Unallocated Deposits
- Post Receipts of RD’s onto system
**Assumes responsibility for establishing and maintaining effective communication and coordination with area staff and management.**
- Assists with administration in other portfolios, when on colleagues are on leave. Assists and act as substitution for area staff when on leave
- Keeps management informed of area activities and of any significant problems
- Responsible for bank reconciliations on a daily basis and ensure accurate monthly recon submission.
- Bank Charge and Interest calculation and reconciliations.
- Debit Order instruction to bank + allocation.
**Assumes responsibility for related duties as required or assigned.**
- Assists with Landlord reports, checking of rent rolls
- Runs errands as requested
- Assists with special projects as assigned
- Ensures that work area is clean, secure, and well maintained
- Assist Trust Manager when required.
**PERFORMANCE MEASUREMENTS**
- Bank reconciliations are done accurately according to company schedules
- Unallocated accounts are followed up and resolve
- Deposits and reconciliation are accurate
- Reports to landlords and checking of rent rolls are accurate and timely completed
- Good working relations exist with area staff. Assistance is provided as needed. Effective coordination and cooperation exists.
- Management is appropriately informed of area activities.
**QUALIFICATIONS**
**Education/Certification***:
- Matric
- Bookkeeping qualification
**Required Knowledge***:
- Knowledge of basic Department structure and work and information flow.
**Experience Required***:
- General office experience helpful.
**Skills/Abilities***:
- Well organised.
- Good interpersonal and public relations skills.
- Cooperative and willing to assist others.
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