Office Manager

2 weeks ago


Johannesburg, South Africa Curiska (Pty) Ltd Full time

Administration Job Spec

Office and Administrative Management

? Liaise with landlord regarding building management.

? Manage SA meeting room calendar and organise meetings when needed.

? Make tea / coffee for clients when inhouse meetings are held.

? Devising/maintaining office systems, including data management and filing.

? Coordinate staff functions, off-site meetings and conferences when needed.

? Manage all SA staff travel arrangements.

? Assist with UK staff travel arrangements.

? Procurement - Ensure sufficient supplies for office staff of general amenities, stationary, still water and coffee pods etc.

? Manage the incoming and outgoing mail system; booking of couriers.

? Ensure all equipment is in working order, i.e. coffee machine, printer. Arrange repair if necessary.

? Assist with procurement of new IT equipment as and when required.

? Ensure anti-virus is updated on all office PC's annually.

Human Resources

? Arrange background checks on new staff members.

? Health and safety introduction and walk about for new staff members.

? Take reasonable steps to ensure health and safety policies are adhered to.

? Manage staff travel and expense claims (People HR)

Marketing

? Co-ordinate SA year end gifts and arrange delivery.

? Arrange/order business cards, folders and brochures as and when required.

? Order stationary and promotional items (including quality control).

Insurance

? Manage and maintain insurance policy.

? Assist with asset register for insurance purposes.

? Ensure all new office equipment is insured.

Debtors / Accounts

? Manage and maintain the purchasing order system and ensure accounts are paid.

? Recon senior staff credit card statement reports.

? Ensure the supplier data base is updated and maintained.

Policy Committee

? Assist with reviewing, amending and/or creation of company policies.

**Please note: This is a contract position for 12 months, with potential to become permanent. Half day position, but IN THE OFFICE, 5 days a week.



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