Regional Administration Manager

1 week ago

Johannesburg, South Africa Unique Personnel Full time

**Job Number**
- 66472**Job Type**
- Permanent**Job Title**
- Regional Administration Manager**Computer Skills**
- Google,MS Excel,MS PowerPoint,MS Word**Industry**
- Pest Control**City**
- Johannesburg (Incl. Northern Suburbs)**Province**
- Gauteng- Job purpose:
- To ensure Company Policies and procedures are adhered to at all times. To ensure smooth and accurate financial reporting. To provide support to staff on day-to-day functions, maintaining a close and professional relationship with all in the business. To support Operations ensuring effective and efficient planning. To be able to lead the administrative team in a professional manner- 1. COMPANY ACCOUNTING POLICIES:
- To ensure compliance with Company accounting policies, including:
- Portfolio policies, Turnover calculations - verify & confirm i.e. jobs, product sales & credit notes, Depreciation policies, Capitalisation policies- 2. COMPANY ADMINISTRATIVE PROCEDURES:
- To ensure compliance with Company administrative procedures, including:
- Authority levels, Capital expenditure requests, Reporting procedures required by both UK and SA management, Employment and other staff documentation- 3. DOCUMENTATION OF ACCOUNTING AND ADMINISTRATIVE POLICIES:
- In liaison with the DMA, to maintain standard divisional accounting and administrative policies which are properly documented. These should be represented by manuals, modules, memoranda, etc- 4. MONITOR KEY DIVISIONAL / REGIONAL CRITERIA:
- To monitor at branch and regional level the following aspects and report to the Regional Business Manager and finance department- NIC including timeous processing of contracts, manual PI’s and losses Leads recording and verification in conjunction with Contact Centre- Pricing- Job revenue including recording of jobs and timeous processing of invoices- Commission payments- CRC’s progress- Portfolio growth- State of Service- Productivity levels- Customer complaints including recording and timeous actioning- Recovery rates- Stock levels including the scrutiny of monthly stock sheets and balancing to the Trading Account- Debtor statistics - bad debt, doubtful debt, future doubtful debt, 90 days %, debtor days, banking, legal ledger accounts- Credit note validation and timeous authorisation- Timeous banking of cash / cheques and receipt book verification- Expenditure levels- Incentive payments- Branch staffing and verification of annual, sick etc leave quarterly with branches. RBM to be advised of any anomalies, excessive sick leave etc- Branch compliance with all Company procedures- RBM and Branch Manager expenses- 5. ADMINISTRATIVE SYSTEMS:
- To make recommendations for the improvement / streamlining of administrative systems and assist the DMA in writing and implementing new policies and procedures- 6. BUDGETING, FORECASTING AND PLANS:
- To assist the RBM with preparation for budgets, forecasts and plans- 7. MONTHLY TRADING ACCOUNTS:
- To ensure the accuracy of the branch and regional monthly IDU first run querries- To report and investigate major variances for all branch locations- 8. RBM OFFICE ADMINISTRATION:
- To be responsible for the RBM’s cost centre expenses where required i.e. purchase orders, cheques, petty cash, attendance register, vehicle records- 9. SPECIAL PROJECTS:
- To carry out various projects required by management from time to time, including audit follow-ups, investigations, sales and service zones etc- 10. AUTHORITY LEVELS:
- At the discretion of the RBM and DMA- 11. TRAINING:
- Ensure that all existing and new branch Administration staff are adequately trained and assist with training of Branch Managers and Supervisors with respect to administration systems and procedures.- 12. LIMITATIONS:
- You may not, without permission from the RBM:
- Authorise credit notes, Accept termination of contracts, Write off bad debts- Key Relationships:
- Internally: ? Regional Branch Manager ? Branch Administrators ? Regional Sales Manager ? Branch Managers- Externally: Customers and Suppliers- Critical Competencies:
**1. Deliver Results**
- The ambition to achieve goals/objectives and the discipline, organisation and perseverance to deliver outstanding customer service. Work Level 2s need to focus on delivering what’s required. Establishes SMART objectives for self and others. Is enthusiastic and works with energy to achieve company standards and goals. Monitors progress of objectives and takes action to ensure delivery to agreed timescales, and cost. Plans, organizes and prioritizes workload effectively**2. Act Commercially**3. Manage Self**
- Managing emotions to remain calm, focused, and optimistic while dealing with a constant stream of demands. Is aware of own feelings. Manages own feelings to remain clear and focused. Has positive expectations that things will work out. Is aware of own development needs and takes steps to improve these. Knows how to take care of themselves so they can be at their best-
**Inherent Requirements**
- Matric- Tertiary

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