Operations Administrator

2 weeks ago

Durban, South Africa Tsebo Group Full time

**About Us**:
The purpose of the Operations Administrator is maintaining financial, employee, and client records. Drafting and mailing customer correspondence etc. Organizing events, scheduling meetings, and co-ordinating travel arrangements. Managing the maintenance of office and facility equipment.

As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients **reduced costs, risk and complexities** together with **increased quality, efficiency and productivity**. We specialise in **Catering**, **Facilities Management**, **Cleaning and Hygiene**, **Pest Control**, **Protection**, **Energy**, **Procurement**, **Workspace Design**, **Engineering, Remote Camps**, and more. **Developing our people **- the heart of Tsebo - is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients’ needs. **DOWNLOAD OUR ONE-PAGER** to find out more about who we are in a nutshell.

**Duties & Responsibilities**:

- Placing monthly, weekly and daily orders on D365 / manual for stock required at office. Information supplied by Warehouse Administrator.
- Follow up on all orders placed with suppliers - report back to management on short stock and or back orders.
- Checking OrderWise for orders and processing paperwork for delivery and completing confirmations on site.
- Placing direct orders with suppliers for larger client orders and following up with deliveries and getting POD back for invoicing.
- Processing paperwork for all orders - monthly contractual orders, ad hoc orders, installations - daily basis.
- Completion of all quote requests to clients.
- Manage all delivery schedules, paperwork and make sure all orders are delivered in full.
- Collate all paperwork and send off to Bookkeeper for invoicing immediately - DAN, PO/Order number and quote.
- Maintain complete filing - contracts, service slips, delivery notes.
- Checking of service slips against service schedule for the day and report any services that need to be caught up to the relevant Operations Manager.
- Assist with mid-month and month-end stock take count.
- Coordinate all queries received from clients to the Supervisors and communication to be sent to client.
- Complete weekly meetings with Operations Managers and Divisional Manager.

**Skills and Competencies**:

- Business management principles, including proven financial skills.
- Strong people skills.
- Strong on client relationships and excellent communication skills.

**Qualifications**:

- Matric - Related tertiary education an advantage,
- 3 years experience in a similar position is essential,
- Good computer skills essential - especially Microsoft Excel,
- Data capturing (accuracy is crucial),
- AX and D365 experience is advantageous,
- Finance, accounting and administration experience or knowledge essential,
- Good communication skills,
- Organisational and administrative skills, honesty and integrity.

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