Operations Administrator

4 weeks ago

Durban, South Africa Tower Group Full time

OPERATIONS ADMINISTRATOR TYPE OF EMPLOYMENT: FTC (6 months)

MAIN PURPOSE OF JOB

To effectively record and capture the daily operations activities relating to outsource overtime submissions/External yards overtime submission/ On Wheels Revenue capturing including all Fuel/Toll usage and to ensure that effective administration is conducted, and all information is recorded and stored accurately and sent to finance teams within the stipulated timeframe.

Candidate Must have the following: -

  •  
  • Higher/Advanced certificate in Logistics and Supply Chain
  • Computer Literate in MS Office Applications, V-Motion and SAP.
  • Must be pro-active.
  • Must have strong written and verbal communication skills.
  • Must have strong interpersonal, organizational, leadership, and analytical skills.
  • Communication
  • Conflict Resolution
  • Dependability
  • Decision Making
  • Must be result driven, must be accurate and have attention to details.
  • Ability to work under pressure and meet strict deadlines.
  • Must be able to work overtime/ Weekends and shifts.
  • Worked in the logistics / supply chain environment for 3-5 years.
  • Must have Clear MIE Checks i.e Criminal, qualification, drivers licence, and ITC (where applicable)

KEY RESPONSIBIITY AREAS

  • Administration Reporting and Co-ordination.
  • Communicate with Client management to coordinate overtime schedules for daily and Weekend planning.
  • Monthly outsourced Labour Accruals for creditors.
  • Weekly File overtime for Debtors.
  • Updating weekly costing file for vacancy replacements and replacements.
  • Purchasing Minor assets, Stationery and Refreshments for VDC 1, VDC 2 and ACSA Yards.
  • Raising invoices on V-Procure for all Outsource labour, Fuel, Minor Assets, Stationery and Refreshments for VDC 1, VDC 2 and External Yards purchases.
  • Collect, check, confirm Outsource sign on sheets daily and weekly.
  • Capture and process Outsource hours on Company systems and compare hours on billing invoice on a weekly basis.
  • Updating weekly KPI budget for unrecoverable cost (All external Yards).
  • Attending to payment queries for OS Labour.
  • Tracking cost for Convoy moves to Weswood for billing purposes and compiling billing file.
  • Compile Weekly Revenue reports.
  • Capturing monthly KPl's for management.
  • Create, update databases and records of financial information for the finance department.
  • Submit reports and prepare proposals and presentations when needed.
  • Gather quotes for procurement items for the operations department.
  • Assist with the ordering and processing of orders for payment on V-procure.
  • Submit reports and prepare proposals and presentations when needed.
  • Directs office activities and functions to maintain efficiency.
  • Assist Manager and Supervisors with any operations and administrative requests.
  • Perform other duties that may fall outside your current duties that may be required from time to time.
  • Communicate with client on Preservation data/Stats (All external yards)
  • Capture preservation data on V-motion.
  • Share preservation listing daily (07h00) to all external yard supervisors.
  • Daily handover to manager on preservation conducted.
  • Submit all preservation findings to client daily (Non-runner, Rejects, Flat battery)
  • Perform other duties that may fall outside your current duties that may be required from time to time.

BEHAVIOURAL SKILLS AND ABILITIES

  • Pro-active — Advanced level
  • Communication — Advanced level
  • Organisational skills — Advanced level Interpersonal skills — Advanced level Analytical ability — Advanced level
  • Methodical and Process Orientation — Advanced level Results Driven — Advanced level
  • Work Independently — Advanced level Customer focus — Advanced level
  • Planning and Organizing
  • Job Quality and Quantity Teamwork

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