Buyers Assistant

Contact person for this position:
Rayleen Lentz

**Job Purpose**:
The Buyers Assistant supports the needs of the Buying Department and Senior Buyers and needs to be proficient across all tasks relating to these roles.

**Experience**:
Minimum 2-years’ experience in a similar role / in a retail environment

**Qualification**:

- Minimum requirement of a Matric + 2 years’ experience in a similar role / in a retail environment
- Qualification in Fashion Design / similar administrative role (advantageous)
- Driver’s License
- Advanced Microsoft Excel Skills

**Competencies (skills and attributes)**:

- Manage Time Efficiently
- Strong Numeracy and Literacy Skills
- Data expert (advanced excel)
- Excellent communication Skills
- Excellent administrative Skills
- Highly flexible and adaptable to suit departmental needs
- Ability to work within a team and as an individual
- Strong analytical and problem-solving skills

**KEY RESPONSIBILITIES**:
**Order Administration**
- Update OTB (Open to Buy) sheets and notify Buyers
- Administration of all products and orders placed by Buyers
- Product and orders control checks to ensure data integrity
- Manage Kimble, swing tag and courier requirements

**Reporting**
- Follow up on outstanding orders and report to Buyers
- Compile competitive pricing reports
- Assist Buyers in compiling specific reports eg, best/worst sellers, promotion product

**Delivery and Quality Approvals**
- Sign off product deliveries against Buyers order specifications
- Sign off on product quality using sample received from warehouse

**Sample Control**
- Sample follow ups with suppliers
- Maintain sample archiving processes
- Prepare samples for review and promotional activities
- Compile review outcome document
- Assist with sample management in the promotion process and oversee correct use of product On the Buyers behalf.

**Store support**
- Timeous feedback to relevant persons on store and customer enquiries.

**Minimum requirements for the job**:
(You must be able to answer “YES” to all requirements listed below)
- Excellent administrative skills.
- Qualification in Fashion Design
- Expertise in data capture.
- Strong time management skills with the ability to adapt quickly to changes in a demanding
- environment
- Outstanding communication skills.
- Matric with 2 years’ experience in a similar administrative role.
- A valid code 8 driver’s license
- Experience in a similar role in retail buying is advantageous.

**Undertakings**:

- Criminal / Credit Check
- Qualification verification
- Computer and Psychometric assessments

**Salary**: - Negotiable depending on experience and qualifications.