SAP Receiving Clerk
6 months ago
Under supervision and guidance, the Logistics Clerk will perform a wide variety of duties and tasks related to the receipt, check, distribution and prepare all the offsite receiving as well as loaded trucks' information, making sure both the physical logistics and the online information are matched and executing any other tasks relevant for the logistics operation in the Durban office for all corridors.
**Essential Functions**:
- Documents processing: Verification of GRV and pre-alert documents prior to capturing data in SAP.
- Data entry: Process pre-alerts and GRV documents. Create goods receipt for purchase order items delivered to our freight forwarders. Review goods receipt, check and update the content of the outbound deliveries created. Create different types of shipments based on Incoterms and transport mode.
- Reconcile SAP data: Countercheck the goods delivery list from suppliers, review data, make corrections and check output.
- Problem resolution: Handle shipment enquiries. Identify discrepancies, assess problems and resolve issues as soon possible. Liaise with buyers and suppliers to address purchase order/invoice issues.
- Customer service: Provide good service to internal and external parties. Implement supply chain strategies as required.
**Competencies**:
- Technical and functional proficiency in material & logistics knowledge, international, shipping methods, material handling equipment, import/export procedures and the exposure to a variety of processes (mining industry, maintenance, mobile equipment).
- Basic international logistics knowledge
- Excel
- Communication Proficiency
- Ethical Conduct
- Problem Solving/Analysis
- Strategic Thinking
**Supervisory Responsibility**
- This position has supervisory responsibilities
**Work environment**
- This job operates in the office including some admin and paperwork. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
**Challenges**
- Work closely with all appointed warehouse and freight forwarders, and also monitor their operation then report to mine-site frequently and timely
- Most of the work scope should be admin logistics operation.
- PO offsite receiving against GRV, B/L, Invoice, packaging list, etc received or allocated. All trucks will be captured on the system with a minimum average of 50 trucks a day.
**Physical Demands**
- Personal protective equipment is required when performing work in an outdoor or plant environment, including hard hat, hearing protecting, safety glasses, safety footwear, and other protective equipment as required.
- The company promotes a drug/alcohol free work environment through the use of mandatory pre-employment drug testing and on-going random drug testing.
**Position Type/Expected Hours of Work**
- This is a contract position, Monday to Friday. Evening and weekend work may be required as job duties demand.
**Required Education and Experience**
- Grade 12(Matric) or higher
- Proficient in using SAP system
- One (1) year of related working experience
- Fluent in English, Chinese or French
- Good computer skills
- Knowledge of any ERP system is a plus
- Good communication skills are a must (verbal and written)
- Must be able to work in a fast-paced environment and perform multiple tasks.
- Ability to develop and maintain awareness of occupational hazards and safety precautions.
- Must be a RSA citizen or resident.
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