Fruit Exporter Procurement Coordinator

7 months ago


Somerset West, South Africa Camino Recruit Full time

Cape Five, a well-known fruit exporting company in Somerset West, has an exciting job opportunity available for a Procurment Coordinator, who is organized, a strong administrator and communicator and who enjoys working in a fast-paced environment. The employee occupying this position will be responsible for all procurement-related administrative functions to ensure that new growers are onboarded correctly, and existing growers obtain all necessary communication regarding the procurement and sales of their products accurately and on time. Key relationships are growers, and the company’s commercial, technical, finance and logistics teams. The Procurement Coordinator is also responsible for coordinating sales activities for a small contingent of customers which are serviced by this department.

**Seasonal planning**
- Onboard new growers.
- Obtain crop estimate data from growers.
- Capture pre-seasonal plan as directed by Category Manager.
- Prepare marketing report with annual targets for each grower.

**Ongoing Grower Administration and Reporting**
- Compile and send the following reports to growers weekly:Pack plans per grower, along with grower pricing. Send to packhouses as well.

Weekly market reports. Send to growers and packhouses.
Marketing report with actual volumes purchased compared against original annual marketing plan (see 1.4 above).
Shipping summary reports containing commodity and market destination of commodity.
Quality control report to growers.
- Compile Grower End-of-Season Report for Category Manager to present to growers.

**Stock management**
- Monitor stock levels and communicate daily with commercial team to ensure that stock on hand is sold and does not age unnecessarily.
- During the CA period:Contact growers each week to obtain the volumes of fruit available in CA storage and update internal systems accordingly.

Contact growers each week to confirm which varieties they are packing and update internal systems accordingly.

**Grower invoicing and payments**
- Follow up on confirmed grower credit notes to ensure that timeline as agreed between sales and procurement is met.
- Send purchase orders to growers who invoice Cape Five on container level.
- Follow company procedure to co-ordinate the payment of consignment growers via the Finance Department, according to agreed payment arrangements.

**Sales coordination**
- Allocate new orders to containers.
- Compile and send the following reports to clients:Shipping reports indicating which commodity has been shipped with estimated time of arrival.

Weekly statements


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