Project Manager

4 weeks ago

Centurion, South Africa Quadrant Systems Full time

**Project Manager**

**Fixed Term Contract**

**Hybrid role (2 days one week and 3 days the next week in the office)**

**Work Location: Centurion**

**Job Description / Responsibilities**:
The Project manager will be responsible for managing the entire project life cycle including initiation, planning, executing, and closing of projects within predetermined objectives and deliverables.

Description of Role:
**Summary**:
**Description of Role**:
**Governance**

Adhere to company policies and procedures.

Adherence to the Project Implementation methodology.

Obtain relevant sign of and authorisation for projects.

Re-engage sales team for contract negotiations.

Do not allow start of work without signed Variation Order unless approved.

**Operational Initiating**

Engage sales team for project handover.

Coordinate and integrate the various project elements during project initiation.

Obtain project charter approvals.

Obtaining authorization for a new project and define its scope, by ensuring that:
**Project aligned with organisational objectives and customer needs.**

**Conceptualisation of the scope of the project which reflects the stakeholders needs and expectations. Stakeholders identified and their needs are understood.**

**Planning**

Schedule and facilitate kick-off meetings (internal and external).

Completion of project kick off meeting checklist.

Ensure scope of project is understood internally and externally and that only the required work is quoted and scheduled.

Draft the Project Management Plan based on the RFP

Draft the Project Management Schedule based on the RFP

Scheduling of project and resources together with Senior Supplier

Facilitation during quote process.

Analyse scope of work and assemble team for execution in collaboration with the Operations Manager

Build project plan in MS Project and submit for approval.

Enter project buffers and plan for contingencies.

Determine customer expectations.

Identify the change management implications for the associated changes.

Identify the project risks for the project.

Present suggested processes to customer.

Compile scope of work to be done.

Ensuring approval of project scopes, schedules, costs, communication activities, quality management activities, Risk response plan, Integrated change control process and Procurement plan.

**Executing**

Facilitation of all project meetings.

Raising of issues in regard to project team and resolution with clients.

Weekly project tracking.

Determine the frequency and content of status reports from the project team, analyse results, and troubleshoot problem areas.

Ensure that project team and clients understand quality requirements relevant to the functional requirements of the project.

Management of all risks and issues logged on project.

Management of Change Request process.

Manage client expectations.

Organisation of required meetings with project teams.

Organisation of ad hoc risk and issue meetings with relevant stakeholders.

Interaction with impacted stakeholder throughout project.

Manage mitigation plans for projects.

Daily management of risks and issues.

Develop and deliver progress reports, proposals, requirements documentation,

and presentations.

Proactively manage changes in project scope, identify potential crises, and devise contingency plans.

Renegotiate and obtain quotes for new tasks and scopes.

Weekly billing on projects.

Provide concise information to the project Steering Committee concerning project progress, budget status and issue tracking.

Raise variation orders with the customer where this falls outside the SOW.

Develop, prioritize, resolve, or escalate out-of-scope issues.

Track all budget items including manpower hours, cost, overruns, schedule conflicts, etc.

Ensures all milestones are being met or if schedule slips, able to justify the missed deadline.

Monitor current and future resource requirements and highlight capacity concerns.

Monitor progress from resources on the project and ensure that the actual effort.

keeps up with the planned effort.

Compile customer and management reports around the project health.

Prepare resource scheduling for weekly operations forum.

Manage material resources by:
**D Compare actual performance with planned performance, D Analyse variances,**

**D Access trends to effect process improvements, D Evaluate possible alternatives,**

**D Implement appropriate corrective action as needed.**

Ensure information security requirements (ISMS) are adhered to on each project

Participate in the Software Factory release management meetings to ensure project deliverables are

**considered in the overall release planning.**

**Closing**

Draft a Highlight Report at end of each project phase.

Management and resolution of project close out and lessons learnt.

Facilitate post project review, internal and external.

Transfer the completed product to operations or to close a cancelled project once.

**Project outcomes are accept

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