Project Coordinator

4 weeks ago


Cape Town, South Africa Redline Recruitment Full time

**Project Coordinator & Team Leader for Property Firm based in Cape Town**

**Purpose of Role**:
This role is accountable for Branch Management Coordination, Central Office Management and general Properties support through the efforts of others.
- National view and status of projects for the Co.
- Develop strong relationships with suppliers and manage the deliverables including snags according to the SLAs.
- Sign-off of completed project files before project closure and submission for asset reconciliation.
- Working closely with the Facilities Manager to align facility calls with upcoming project therefore establishing freight trains and reducing waiting periods and travel costs.

**Branch Project Coordination**:

- Coordinates branch project timelines after issuing of Opening Memo with suppliers
- Manages the preparation of project files and documents.
- Requests and obtains NCR, FSB, electrical COC, fire equipment certifications and other legal certifications record keeping.
- Coordinates supplier delivery.
- Prepares master checklist for every project.
- Issues weekly Property List updates to the Co.
- Coordinates branch minor revamps (touch ups other than Facilities), revamps (renewal), and

new branches.
- Assists IT procurement support.
- Sends project timelines to suppliers and follows up on required delivery dates.
- Coordinates fire equipment annual and aircon bi-annual servicing with supporting certification and/or documentation.
- Ensures that branch/revamp projects snags are attended to.

**Central Office Management**:

- Manages the Administrators.
- Manages mailroom functions with incoming and outgoing normal mail, registered mail and courier parcels, and mail/parcel distribution.
- Considers costs implications for Central Office activities/purchases.
- Ensures compliance with business requirements.

**General Properties Support**:

- Responsible for general properties support.
- Manages the day to day team requirements which include employee queries and concerns. Participates in all HR related process as required (recruitment of staff, performance contracting, talent management, etc)
- Ensure that team members work effectively together.

**Competencies**:

- Customer First
- Executing
- Innovation
- Leading with Influence
- Learning
- Relating


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