Financial Administrator

1 week ago


Polokwane, South Africa Minopex Full time

**Introduction**

This position will be based at the Baobab site in Limpopo.

**Description**

The purpose of this position is to manage Finance related administration and to assist in ad hoc accounting duties.

**Duties and Responsibilities**

**Management System (Quality, Environment, Health and Safety)**:

- Comply with all relevant Minopex Management Systems and procedures in respect to Quality, Environment, Health and Safety

**Key Tasks**
- Reconcile and check supplier accounts monthly for payment of suppliers
- Reconcile recoverable expenses to Client invoices to check that all recoverable expenses are recovered
- Check client invoice after preparation in order to capture in the accounting system.
- Prepare P&L for the Plant with variance analyses of cost centres exceeding Budget on a monthly basis.
- Compile annual production budget in conjunction with Regional Management Accountant.
- Prepare ad hoc reports as requested from Regional Management Accountant from time to time.
- Compile and submit a cost report daily to Regional Management Accountant to ensure effective budgetary control for the plant.
- Prepare weekly and month-to-date: - Cost report and analyse variances of Actual to Budget.

Outstanding Purchase Order report

Outstanding Workflow on ORB

Committed Order report
- Follow up on outstanding invoices and assist site with documentation and if required, processing of invoices
- Handle incoming account queries from suppliers.

**Abilities**
- Accessing information quickly and accurately.
- Entering/verifying information for accuracy.
- Validate accuracy of data to alleviate inconsistencies.
- Performing basic mathematical calculations accurately.
- To demonstrate an understanding of numerical relationships and concepts.
- Understanding the corporation's financial resources and limitations.
- Good MS Office skills required
- Knowledge of accounting systems and processes

**Financial**
- Participate in cost saving initiatives and adhere to financial procedures.
- Operate computers programmed with accounting software to record, store, and analyse information.
- Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
- Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers.
- Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software.

**Customer and Stakeholders**
- Liaise with internal and external stakeholders to ensure adherence to operational and client requirements
- Liaise with Auditors (Internal & External) on site.

**Qualification Requirements**
- Matric with a National Diploma - Technical Financial Accounting (ICB) or similar NQF Level 5

**Experience and Skills Requirements**
- Minimum 2 - 3 years’ experience in a Financial Administrating position
- Computer literate in MS Office
- Time management



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