Internal Fire Coordinator and Administrator

2 weeks ago

Cape Town, South Africa Fidelity Services Group Full time

**Vacancy**: Fire Coordinator and Administrator

**Region**: Cape Town
- Fire Solutions

**Overall purpose of the job**:The purpose of the Fire Coordinator and Administrator is to assist Projects and Operations with coordination of jobs and administration functions relating to both Projects and Operations.

**Duties & Responsibilities**:

- Scheduling of jobs with clients and technicians (internal & external)
- Answering all incoming calls in an efficient and professional manner
- Print & distribute technicians work schedules daily
- Call and confirm all calls booked with client
- Recording of technicians daily whereabouts and take corrective measures should schedules need to be changed.
- Give assistance to clients on an ongoing basis
- Collecting of outstanding paperwork daily, including job cards and invoices
- Assist manager with complaint resolution
- Meeting and keeping agreed targets
- Monitoring all vehicles and keeping track of any repairs and services done.
- Monitoring and ordering in of PPE for department
- Working on monthly and weekly invoicing reports
- Assist and raising of job and non-job related purchase orders
- Generate new stock codes not loaded on the system
- Following up of orders with suppliers for jobs
- Van stock counts and variance reports
- Preparing and scanning of documentation for invoicing
- Following up on supplier invoices and payments
- Assist with OTA’s, overtimes and expense claims
- Opening all CS and PS jobs on SAP
- Opening of all project and non-project related jobs
- Assist PM with scheduling and coordination of all CS and PS jobs
- Assist with stock issuing to all jobs
- Preparing files for invoicing
- Saving of file hard copies to system
- Ensure project registers updated with relevant project information
- Ensure general filing sorted out and maintained regularly
- Ensure that stock is allocated for jobs prior to invoicing
- Assist PM and GM with adhoc duties
- Ensuring workstation neat and tidy at all times
- Ability to read costing sheets and have a fair understanding of sales quotations
- Understand and manage own deliverables, scope and good time management
- Work effectively with sales, commissioning engineers and Project Manager
- Work and adhere to detailed commissioning plans which identifies the activities needed to successfully install/service, commission and handover sites,
- Proper control over all documents and records of all tests on site to include in handover documents as proof of functional testing.
- Adherence to project and EHS plans;
- Keep forms and records to document daily project activities;
- Monitor the progress, and communicate daily to site client and Fidelity Fire Solutions Project Manager and make adjustments as agreed with Project Manager to ensure the successful completion or projects;
- Check stock before deployment to site and when on site in order to ensure everything required is available. This includes managing any vehicles stock that may be issued.
- Ensure any deviations in required materials is timeously reported to the project manager to allow time for ordering
- Maintaining a good customer relationship with all Commercial Clients
- Overtime work required from time to time

**Minimum qualifications and experience**:

- Matric or equivalent
- Minimum 2 years admin experience
- Financial background/experience essential
- Have some Accounting systems experience ie. SAP
- Knowledge of Listener
- Knowledge of Technical Coordination
- Knowledge of Project Coordination
- Computer Literate (MS Office, Outlook)
- Typing speed of 45+wpm

**Skills and Attributes**:

- Customer focused
- Time Management
- Interpersonal Savvy
- Technical / functional skills
- Timely decision making
- Planning
- Confident
- Excellent communication and presentation skills
- Drive for results / consistent deliverer
- Business acumen / strategic vision
- Agility
- Accountability
- Collaborative
- Resilience
- Work under pressure in a fast moving growth environment
- Action Oriented
- Priority setting
- Approachability
- Integrity and Trust
- Informing

**_Fidelity Services Group (Pty) Ltd supports global fair practice and business ethics on continuous development of our human capital as the key resource to our success in the markets in which we participate._

  • Apprentice Fire Technician

    1 week ago

    Cape Town, South Africa Atlas Fire Security Full time

    If you are honest, reliable, hardworking with good moral values, have sober habits, are in possession of a valid driver’s licence, in good health and looking for long-term career growth, please continue to read our job posting. Atlas Fire Security (Pty) Ltd is a 3rd generation, family owned and run business that was established in 1972. We offer complete...

  • Senior Fire Engineer

    4 weeks ago

    Cape Town, Western Cape, South Africa Network Recruitment Full time

    Key Responsibilities: Design fire safety and fire compliance solutions, including firefighting equipment, smoke evacuation systems, stair pressurization systems, and fire sprinkler systems. Manage small and medium projects with minimal guidance and contribute to large projects within a fire design management team. Attend client meetings, site inspections,...

  • Fire Protection Specialist

    3 days ago

    Cape Town, Western Cape, South Africa Fidelity Services Group Full time

    Fidelity Services Group is seeking a skilled Fire Protection Specialist to join our team. As a Senior Firefighter, you will be responsible for responding to fires and emergencies in the Paarl area.Job ResponsibilitiesResponding to fires, rescues, and related emergency incidents in Western Cape, Paarl.Operating a range of equipment to control, manage, and...

  • Principal Fire Engineer

    5 days ago

    Cape Town, Western Cape, South Africa AESG Full time

    AESG is an International Specialist Consultancy, Engineering, And Advisory firm, with offices across the UK, UAE, Saudi Arabia, South Africa and Singapore dedicated to help solve our clients greatest challenges, through collaboration, innovation, and advanced technical solutions.Our areas of expertise are represented in five core verticals: Planning, Design...

  • Mechanical/ Fire Engineer

    18 hours ago

    Cape Town, Western Cape, South Africa Hire Resolve Full time

    Hire Resolve's Client is seeking a dynamic and skilled Mechanical/fire Engineer to join their developing team in Cape Town. Responsibilities: Design & Engineering: Develop mechanical and fire protection system designs, including sprinklers, hydrants, fire pumps, smoke control, and suppression systems. Code Compliance: Ensure designs meet local, national, and...

  • Group Head of Fire Engineering

    2 hours ago

    Cape Town, Western Cape, South Africa PM Group Full time

    OverviewPM Group is a leading International engineering, architecture, project and construction management firm. With a network of offices in Europe, Asia and the US and a multi-discipline team of 3,500 people, we deliver complex, capital projects in the life sciences, food and beverages, mission critical/ICT, advanced manufacturing, energy and environmental...

  • Senior Fire Engineer

    4 weeks ago

    Cape Town, Western Cape, South Africa Network Recruitment Full time

    Key Responsibilities: Design fire safety and fire compliance solutions, including firefighting equipment, smoke evacuation systems, stair pressurization systems, and fire sprinkler systems. Manage small and medium projects with minimal guidance and contribute to large projects within a fire design management team. Attend client meetings, site inspections,...

  • Senior Fire Engineer

    2 weeks ago

    Cape Town, Western Cape, South Africa Network Recruitment Full time

    Key Responsibilities:Design fire safety and fire compliance solutions, including firefighting equipment, smoke evacuation systems, stair pressurization systems, and fire sprinkler systems.Manage small and medium projects with minimal guidance and contribute to large projects within a fire design management team.Attend client meetings, site inspections, and...

  • Senior Fire Engineer

    3 weeks ago

    Cape Town, South Africa Network Recruitment Full time

    Key Responsibilities:Design fire safety and fire compliance solutions, including firefighting equipment, smoke evacuation systems, stair pressurization systems, and fire sprinkler systems.Manage small and medium projects with minimal guidance and contribute to large projects within a fire design management team.Attend client meetings, site inspections, and...

  • Senior Fire Engineer

    2 hours ago

    Cape Town, Western Cape, South Africa WSP Global Inc. Full time

    We are WSP - Join us and make your career future readyThink bigger scale. Think higher profile. Think ground-breaking. Join WSP, and you'll be at the heart of a team of international experts all dedicated to growing and sharing their expertise, and working on projects that transform society for all of us.WSP is one of the most diverse consulting firms in...

  • Fire Protection Expert

    6 days ago

    Cape Town, Western Cape, South Africa Fidelity Services Group Full time

    Fidelity Services Group is looking for a qualified Firefighter to join its team. As a Firefighter, you will be responsible for responding to emergency incidents, operating equipment, providing emergency medical care, and maintaining fire prevention and protection duties.Key Responsibilities:Respond to fires, rescues, and other emergency situationsOperate...

  • Mechanical Fire Safety Solutions Designer

    5 hours ago

    Cape Town, Western Cape, South Africa Hire Resolve Full time

    Key Responsibilities:The Fire Safety Solutions Designer will be responsible for designing and developing mechanical and fire protection systems that meet local, national, and international safety codes. This includes developing designs for sprinklers, hydrants, fire pumps, smoke control, and suppression systems. The ideal candidate will have a strong...

  • Sales Consultant

    1 week ago

    Cape Town, South Africa Jobs 4 All Full time

    Sales Consultant - Fire Preventative industry (HVAC / Sprinkler systems) - Cape Town Function: The purpose of this role is to secure sales through implementing sales initiatives, building networks and channels, responding to leads, managing customers and achieving sales targets, locally, regionally and in Africa (as...

  • Principal Mechanical Engineer

    13 hours ago

    Cape Town, Western Cape, South Africa Hire Resolve Full time

    Job Overview:Hire Resolve's Client is seeking a highly skilled Mechanical Fire Safety Specialist to join their team in Cape Town. As a key member of the developing team, you will be responsible for designing and implementing mechanical and fire protection systems that meet local, national, and international safety codes.The ideal candidate will have a strong...

  • Fire and Emergency Services Manager

    1 week ago

    Cape Town, South Africa Paqueta Personnel Full time

    My client, a leading and well know manufacturing company based outside of somerset West requires a competent and experienced fire and Emergency Services Manager to join their team. This position is reporting to the Executive Manager - Operatioinal Risk **PURPOSE OF THE JOB**: **KEY PERFORMANCE AREAS**: Ensure participation and compliance with; FPA, RWM...

  • Fire Engineering Team Lead

    3 days ago

    Cape Town, Western Cape, South Africa AESG Full time

    AESG is a leading international specialist consultancy, engineering, and advisory firm with a global presence. Our team of experts provides innovative solutions to clients' complex challenges.We are dedicated to delivering exceptional results through collaboration, innovation, and technical excellence. Our core verticals include planning, design,...

  • Emergency Response Specialist

    2 days ago

    Cape Town, Western Cape, South Africa Fidelity Services Group Full time

    Job OverviewFidelity Services Group is seeking a highly skilled Emergency Response Specialist to join our team. As a key member of our firefighting crew, you will play a critical role in responding to emergencies, preventing fires, and ensuring the safety of our clients.Key Responsibilities:Respond to emergency calls and incidents, prioritizing situations...

  • Administrative Coordinator

    3 days ago

    Cape Town, Western Cape, South Africa Deka Minas (Pty) Ltd Full time

    About Deka Minas (Pty) Ltd">We are a dynamic and growing company looking for a skilled Administrative Coordinator to join our team. As a key member of the project office, you will play a crucial role in coordinating and administering resource allocation and project management trackers, budgets, financial administration support, templates, and processes for a...

  • Copy of Fire and Liabilities

    3 weeks ago

    Cape Town, South Africa OUTsurance Full time

    Company Description OUTsurance is a customer-centric financial services company with a global foot print. We are vibrant, successful and values orientated with an awesome dynamic culture encapsulated by the ethos that clients and staff “always get something OUT.” Our success can be attributed, amongst other things, to the outstanding people that work...

  • Fire Engineering Team Lead Opportunity

    11 hours ago

    Cape Town, Western Cape, South Africa AESG Full time

    **About AESG Fire Division**AESG is a multidisciplinary specialist consultancy dedicated to solving clients greatest challenges through collaboration, innovation and advanced technical solutions.We pride ourselves in being leaders in the industry across five core verticals: Planning, Design & Engineering, Masterplanning & Infrastructure, Asset Management and...