Internal Fire Coordinator and Administrator

4 weeks ago

Cape Town, South Africa Fidelity Services Group Full time

**Vacancy**: Fire Coordinator and Administrator

**Region**: Cape Town
- Fire Solutions

**Overall purpose of the job**:The purpose of the Fire Coordinator and Administrator is to assist Projects and Operations with coordination of jobs and administration functions relating to both Projects and Operations.

**Duties & Responsibilities**:

- Scheduling of jobs with clients and technicians (internal & external)
- Answering all incoming calls in an efficient and professional manner
- Print & distribute technicians work schedules daily
- Call and confirm all calls booked with client
- Recording of technicians daily whereabouts and take corrective measures should schedules need to be changed.
- Give assistance to clients on an ongoing basis
- Collecting of outstanding paperwork daily, including job cards and invoices
- Assist manager with complaint resolution
- Meeting and keeping agreed targets
- Monitoring all vehicles and keeping track of any repairs and services done.
- Monitoring and ordering in of PPE for department
- Working on monthly and weekly invoicing reports
- Assist and raising of job and non-job related purchase orders
- Generate new stock codes not loaded on the system
- Following up of orders with suppliers for jobs
- Van stock counts and variance reports
- Preparing and scanning of documentation for invoicing
- Following up on supplier invoices and payments
- Assist with OTA’s, overtimes and expense claims
- Opening all CS and PS jobs on SAP
- Opening of all project and non-project related jobs
- Assist PM with scheduling and coordination of all CS and PS jobs
- Assist with stock issuing to all jobs
- Preparing files for invoicing
- Saving of file hard copies to system
- Ensure project registers updated with relevant project information
- Ensure general filing sorted out and maintained regularly
- Ensure that stock is allocated for jobs prior to invoicing
- Assist PM and GM with adhoc duties
- Ensuring workstation neat and tidy at all times
- Ability to read costing sheets and have a fair understanding of sales quotations
- Understand and manage own deliverables, scope and good time management
- Work effectively with sales, commissioning engineers and Project Manager
- Work and adhere to detailed commissioning plans which identifies the activities needed to successfully install/service, commission and handover sites,
- Proper control over all documents and records of all tests on site to include in handover documents as proof of functional testing.
- Adherence to project and EHS plans;
- Keep forms and records to document daily project activities;
- Monitor the progress, and communicate daily to site client and Fidelity Fire Solutions Project Manager and make adjustments as agreed with Project Manager to ensure the successful completion or projects;
- Check stock before deployment to site and when on site in order to ensure everything required is available. This includes managing any vehicles stock that may be issued.
- Ensure any deviations in required materials is timeously reported to the project manager to allow time for ordering
- Maintaining a good customer relationship with all Commercial Clients
- Overtime work required from time to time

**Minimum qualifications and experience**:

- Matric or equivalent
- Minimum 2 years admin experience
- Financial background/experience essential
- Have some Accounting systems experience ie. SAP
- Knowledge of Listener
- Knowledge of Technical Coordination
- Knowledge of Project Coordination
- Computer Literate (MS Office, Outlook)
- Typing speed of 45+wpm

**Skills and Attributes**:

- Customer focused
- Time Management
- Interpersonal Savvy
- Technical / functional skills
- Timely decision making
- Planning
- Confident
- Excellent communication and presentation skills
- Drive for results / consistent deliverer
- Business acumen / strategic vision
- Agility
- Accountability
- Collaborative
- Resilience
- Work under pressure in a fast moving growth environment
- Action Oriented
- Priority setting
- Approachability
- Integrity and Trust
- Informing

**_Fidelity Services Group (Pty) Ltd supports global fair practice and business ethics on continuous development of our human capital as the key resource to our success in the markets in which we participate._

  • Internal Fire Coordinator and Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa Fidelity Services Group Full time

    Vacancy: Fire Coordinator and AdministratorRegion: Cape Town Fire SolutionsOverall purpose of the job:The purpose of the Fire Coordinator and Administrator is to assist Projects and Operations with coordination of jobs and administration functions relating to both Projects and Operations.Duties & Responsibilities: Scheduling of jobs with clients and...

  • Fire Technician

    3 weeks ago

    Cape Town, South Africa PT Alarms Fire and Security (Pty) Ltd Full time

    **Fire Technician needed in Cape Town (Goodwood )** Experienced SAQCC 1475 technician within Fire Industry, Registered SAQCC 1475 - with certification a valid drivers license Sober habits and no criminal record Must be able to start Immediately - CV - Contactable references - Copy of ID and all supoting documents - SAQCC 1475 - drivers...

  • Deputy Chief Fire Officer

    2 weeks ago

    Cape Town, Western Cape, South Africa City of Cape Town Full time

    ELIGIBILITYInternal and ExternalCLOSING DATEREFERENCE NUMBERSS 11/24 ExtSALARYTCOE: R pa (T18)DEPARTMENTFire ServicesDIRECTORATESAFETY AND SECURITY Deputy Chief Fire OfficerRequirements: B Degree in Fire Technology / National Higher Diploma in FireTechnology or National Diploma in Fire Technology andadditional relevant degree Twelve (12) years relevant...

  • Deputy Chief Fire Officer

    2 weeks ago

    Cape Town, Western Cape, South Africa City of Cape Town Full time

    ELIGIBILITYInternal and ExternalCLOSING DATEREFERENCE NUMBERSS 11/24 ExternalSALARYTCOE R p.a. (T18)DEPARTMENTFire ServicesDIRECTORATESAFETY AND SECURITY Deputy Chief Fire OfficerRequirements:(Applicant who previously applied for SS 11/24 are advised toreapply.) Relevant tertiary qualification, preferably a four (4) year tertiarydiploma n Fire...

  • Assistant Chief Fire Officer

    2 weeks ago

    Cape Town, Western Cape, South Africa City of Cape Town Full time

    ELIGIBILITYInternal and ExternalCLOSING DATEREFERENCE NUMBERSS 32/24 ExtSALARYBasic Salary:RDEPARTMENTFire ServicesDIRECTORATESAFETY AND SECURITY Assistant Chief Fire Officer - Command and ControlRequirements: A relevant tertiary qualification, namely, four (4) years TertiaryDiploma in Fire Technology/National Diploma in Fire Technology ORNational Diploma in...

  • Fire Engineer – Building Services

    2 weeks ago

    Cape Town, Western Cape, South Africa Communicate Recruitment Full time

    Job description: Collaborate with architects, structural engineers, and other professionals to integrate fire safety measures into building designs, analysing building layout and occupancy to devise strategies aligning with applicable codes and standardsIncorporate fire-resistant materials, establish safe evacuation routes, and implement active and passive...

  • Senior Fire Engineer

    2 weeks ago

    Cape Town, Western Cape, South Africa Mass Staffing Projects Full time

    Job DescriptionA diverse Engineering Consulting firm with a global footprint is looking for a Senior Fire Engineer to join their growing team in JohannesburgMinimum Requirements:Bachelor Degree or Technology Degree from an accredited university.Professional Registration with ECSA. (Pr. Eng. Or Pr. Tech. Eng years' experience in Fire EngineeringExperience...

  • Deputy Chief Fire Officer

    2 weeks ago

    Cape Town, South Africa City of Cape Town Full time

    ELIGIBILITY Internal and External CLOSING DATE 16.04.2024 REFERENCE NUMBER SS 11/24 Ext SALARY **TCOE**: R1 467 756 pa (T18) DEPARTMENT Fire Services DIRECTORATE SAFETY AND SECURITY Deputy Chief Fire Officer **Requirements**: - B Degree in Fire Technology / National Higher Diploma in Fire Technology or National Diploma in Fire Technology...

  • Deputy Chief Fire Officer

    3 weeks ago

    Cape Town, South Africa City of Cape Town Full time

    ELIGIBILITY Internal and External CLOSING DATE 21.06.2024 REFERENCE NUMBER SS 11/24 External SALARY TCOE R 1 467 756 p.a. (T18) DEPARTMENT Fire Services DIRECTORATE SAFETY AND SECURITY Deputy Chief Fire Officer **Requirements**: (Applicant who previously applied for SS 11/24 are advised to reapply.) - Relevant tertiary qualification, preferably...

  • Fire Engineer – Building Services

    4 weeks ago

    Cape Town, South Africa Adzuna ZA B C2 Full time

    Job description:Collaborate with architects, structural engineers, and other professionals to integrate fire safety measures into building designs, analysing building layout and occupancy to devise strategies aligning with applicable codes and standardsIncorporate fire-resistant materials, establish safe evacuation routes, and implement active and passive...

  • Fire Engineer – Building Services

    4 weeks ago

    Cape Town, South Africa Communicate Recruitment Full time

    Job description: Collaborate with architects, structural engineers, and other professionals to integrate fire safety measures into building designs, analysing building layout and occupancy to devise strategies aligning with applicable codes and standardsIncorporate fire-resistant materials, establish safe evacuation routes, and implement active and passive...

  • Fire Engineer – Building Services

    4 weeks ago

    Cape Town, South Africa Communicate Recruitment Full time

    Job description:Collaborate with architects, structural engineers, and other professionals to integrate fire safety measures into building designs, analysing building layout and occupancy to devise strategies aligning with applicable codes and standardsIncorporate fire-resistant materials, establish safe evacuation routes, and implement active and passive...

  • Fire Systemssales Consultant

    3 weeks ago

    Cape Town, South Africa West Coast Personnel Full time

    Published - March 25, 2024 - Location - Cape Town and Kwazulu-Natal, South Africa - Category - Business - Job Type - Full-time - Salary Type - Monthly Salary - Salary - Market-Related Salary **Description**: **Fire Systems **Sales Consultant - Cape Town and KZN - Market-Related Salary** National fire protection company, specializing in fire systems for...

  • Fire Engineer

    1 week ago

    Cape Town, South Africa iStaff Recruitment Full time

    Minimum Requirements:Mechanical Engineering degreeAt least 5 years mechanical building services experience5 years experience in SANSThermal modelling experienceExcellent communication skills to represent the company in meetingsAdvanced computer skillsECSA registered, or in process Duties and Responsibilities:Develop fire safety and fire compliance...

  • Mechanical Engineer

    4 weeks ago

    Cape Town, South Africa Performability Full time

    Duties: Developing fire safety and fire compliance designs for multi-disciplinary construction projects throughout South Africa and abroad.Manage small and medium projects with none or limited guidance, manage large projects on experience-proven basis or as part of company fire design management team.Professionally represent company in Client meetings, site...

  • Assistant Chief Fire Officer

    2 weeks ago

    Cape Town, South Africa City of Cape Town Full time

    ELIGIBILITY Internal and External CLOSING DATE 07.06.2024 REFERENCE NUMBER SS 32/24 Ext SALARY **Basic Salary**: R 1 330 547 DEPARTMENT Fire Services DIRECTORATE SAFETY AND SECURITY Assistant Chief Fire Officer - Command and Control **Requirements**: - A relevant tertiary qualification, namely, four (4) years Tertiary Diploma in Fire...

  • Sales Consultant

    3 weeks ago

    Cape Town, South Africa Jobs 4 All Full time

    **JOB TITLE Sales Consultant - Fire Sprinkler Instillation industry** **DEPARTMENT Sales and Marketing** **REPORTING TO Sales and Marketing Director** **Area: Cape Town** **PURPOSE** The purpose of this role is secure sales through implementing sales initiatives, building networks and channels, responding to leads, managing customers and achieving sales...

  • Learner Fire Fighter

    2 weeks ago

    Cape Town, South Africa City of Cape Town Full time

    ELIGIBILITY Internal and External CLOSING DATE 04.04.2024 REFERENCE NUMBER SS 10/24 Ext SALARY **Basic Salary**: R 199 340 pa DEPARTMENT Fire Services DIRECTORATE SAFETY AND SECURITY Learner Fire Fighter **Requirements**: **Requirements**: - Grade 12 qualification (Mathematics and Physical Science preferred) - 18 years or older - Must not...

  • Administrative Coordinator

    2 weeks ago

    Cape Town, Western Cape, South Africa Cape Racing Full time

    IntroductionWe are looking to hire a professional, resourceful, proactive, and meticulous Administrative Coordinator (Security) to perform all administrative duties required by our Security Team. With the Security Manager, the incumbent will coordinate office operations, projects, and provide administrative support.The Administrative Coordinator (Security)...

  • 1475 Saqcc Fire Technician

    3 weeks ago

    Cape Town, South Africa SA Fire and Medical Academy Full time

    Minimum Requirements: - Minimum of 2-3 years work experience - Valid driver’s license and able to drive - References must be traceable - Plumbing experience is an added advantage - Must be fluent in English - To start as soon as possible