Administrative Coordinator

5 days ago


Cape Town, Western Cape, South Africa Deka Minas (Pty) Ltd Full time

About Deka Minas (Pty) Ltd

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We are a dynamic and growing company looking for a skilled Administrative Coordinator to join our team. As a key member of the project office, you will play a crucial role in coordinating and administering resource allocation and project management trackers, budgets, financial administration support, templates, and processes for a large portfolio of projects.

About the Role

  • This is an exciting opportunity for an Excel expert with exceptional attention to detail to join our team and support our research teams to coordinate and administer resource allocation and project management trackers, budgets, financial administration support, templates, and processes.

Main Responsibilities

  • Maintenance of the resource allocation process and templates, including coordination, administration, and updates.
  • Meeting administration for applicable project management and resource allocation meetings, including scheduling, minutes, and follow-up on action items.
  • Coordination of feedback and outstanding information to update the resource allocation templates.
  • Maintenance of internal Excel templates for agreed exchange rates, charge out rates, and functionality updates.
  • Documentation of project office processes and policies to be distributed internally.
  • Maintenance and updating of other project management templates.
  • Assisting with the completion of subcontractor agreements and maintenance of subcontractor documentation and database.
  • Project reporting and monitoring.

Key Requirements

  • Advanced Excel skills, specifically the ability to do complex formulas and pivot tables.
  • Relevant tertiary administration qualification, preferably in project management and/or financial administration.
  • At least 2 years' experience in project management or financial administration.
  • Proficiency in Microsoft Office applications.
  • Fast learner able to work in a fast-paced environment.
  • Excellent attention to detail.
  • Professionalism in managing sensitive data.
  • Ability to manage self and prioritise multiple inputs.
  • Solid organisational and coordination skills.
  • Strong sense of ownership and meeting deadlines.


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