Contract Specialist

7 months ago

Centurion, South Africa Exxaro Recruitment Full time

**Job Advert Summary**:
**PURPOSE**:

- To manage, coordinate and administer contracts with suppliers.
- To assist the Manager, Group Contracts and Procurement with improving contract coverage and achieving commercial savings.

**MAJOR CHALLENGES**:

- Providing a contract management service to multiple Business Units, for multiple commodities.
- Continuous pressure exists on continuously improving in terms of cost effectiveness, innovation and productivity.
- Turnaround times of contract establishment and Statement of Work.
- Maintaining and effectively executing high volumes of users demands and active contracts.

**Minimum Requirements**:
**QUALIFICATIONS**:

- B Degree (Relevant) (Essential/Minimum)
- Certificate First Line Management (Essential/Minimum)

**EXPERIENCE**:
3-5 years Relevant supply chain or related; procurement, contract management experience. Adept in working with MS Office, various databases and contract management systems. Understanding of Enterprise Resources Planning and/or Cloud based procurement solutions (e.g. SAP MM, Coupa). (Essential/Minimum) Operational

**REQUIREMENTS**:

- Psychometric Assessment (Essential/Minimum)
- Certificate of Fitness (Essential/Minimum)
- Competence: MS Office Relevant Package (Essential/Minimum)

**Duties & Responsibilities**:
**Best Practice and Knowledge Management**
- Identify and support the implementation of process and system enhancements to continuously improve contract management process
- Study/research best practice processes and benchmark the Company processes at regular intervals
- Assist in mitigating risk in terms of contractual exposure to the Company

**Business Partner Enablement**
- Identify, evaluate and support business partners/end-users to develop disciplined sourcing execution capabilities
- Provide process advice to business partners/end-users through in
- transaction guidance and support
- Working with various internal and external stakeholders to expand and enrich supply chain content

**Compliance, Governance and Assurance**
- Ensure supplier stakeholders comply with relevant regulatory requirements
- Consolidate reports and provide feedback to the Manager, Group Contracts and Procurement on appropriate contract management reporting and governance requirements
- Collaborate and communicate with suppliers
- Implement portfolio targets in alignment with legislation and charters (e.g. Mining Charter, Broad Based Black Economic Empowerment (BBBEE), etc.)
- Provide guidance to stakeholders to ensure adherence to all policies, procedures, standards and guidelines
- Ensure supplier stakeholders comply with relevant regulatory requirements
- Consolidate reports and provide feedback to Contracts Manager on appropriate contract management reporting and governance requirements
- Provide effective advice to the wider organisation on contract/agreement entitlements, obligations, and purchasing methods and quantities

**Contract Management**
- Compile and manage contracts with service providers
- In conjunction with internal stakeholders, ensure that all relevant category strategies and governance requirements are met
- Negotiate, conclude and administer contracts throughout the contract lifecycle
- Evaluate contractual terms and condition and provide recommendations
- Responsible for the proactive management of contract lifecycle milestones for a portfolio of contracts
- Evaluate contract stipulations and provide recommendations
- Communicate and ensure adherence to contractual rights and obligations
- Investigate the need for contract extensions and terminate contractual relationship upon completion if required
- Obtain approval for relevant contracts and documentation in line with governance requirements and departmental budgetary stipulations
- Responsible for safekeeping and retention of contractual documentation in accordance with Group standards and policies
- Manage the end to end contract management process
- Develop and implement contracting portfolio project plans
- Develop, socialise and implement contracting strategies
- Ensure all contracting plans incorporate and address Social and Labour Plans (SLP’s), Mining Charter and BBBEE preferential procurement objectives
- Compile tender documentation, issue Request for Quote (RFQ), adjudicate tenders in collaboration with technical and commercial specialists
- Ensure guidance and planning to contract modifications, price adjustments and contract close out
- Communicate and ensure adherence to contractual rights and obligations
- Contribute to supplier development including Local Economic Development
- Develop and maintain key supplier agreements with a continuing focus on efficiency gains
- Identify opportunities for cost savings through product substitution, market testing, or other means
- Actively participate in organisation planning as it relates to procurement activities

**Customer and Client Relationship Management**
- Maintain a database of supplier information and cont

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