Shipping Administrator

**Job description**:
The Shipping department currently has a vacancy for an attentive to detail, dedicated, organized individual to join their team**.** This position requires a dynamic, flexible personality, who is able to work in a fast paced environment and meet deadlines.

**Duties & responsibilities will include, but are not limited to the following**:

- Creating shipping instruction
- Communicating with our partners about their shipment status
- Checking freight documentation (Bills of Lading, Certificate of Origins, etc.)
- Processing administrative tasks, so all our departments are up-to-date of your latest shipments
- Assisting with getting shipping files in order to be shipped
- Booking of haulers for the containers
- Booking and following up with shipping lines & depots for container releases
- Book containers with the nominated shipping lines
- Interacting with shipping lines regarding any booking queries
- Track shipment progress from start to end
- Identify potential issues and inform relevant parties promptly
- Liaise with clearing agents and generate relevant documentation
- Check all clearing agent’s invoices
- Ensuring all required and necessary paperwork are timelessly received and processed onto the system
- Provide input on workable Letter of Credit
- Compile photos and inspection certificates and send for approval before stacking
- Create shipping documentation (proforma invoice, commercial invoice, packing list etc)
- Submit the shipping instruction to the shipping line
- Manage the documentation process and communication with the shipping line up to the release
- Forecasting to secure shipping opportunities
- Assist finance with invoice verification if and when required
- Assisting finance and documentation department with transactional details where required
- Capture, track and reconciles payment information
- Obtaining, checking and preparing documentation to meet customs and insurance requirements
- Utilising e-commerce, internet technology and satellite systems to enable real-time tracking of goods
- Prepare and maintain excel spreadsheets
- Follow up with relevant role players
- Scanning & Filing
- Maintaining communication through all phases of the shipping process
- **Any and all duties and responsibilities based on operational needs**

**Qualifying Experience**:

- Matric
- Relevant tertiary qualification
- At least 3-5 years’ experience in a similar position
- Computer literate (MS Office)

**Qualifying Attributes**
- Excellent planning, organizational, analytical and decision-making skills
- Ability to work under pressure
- Ability to multi-task and manage demanding workload in a pressurized environment
- Excellent problem solving skills coupled with the ability to think on your feet
- Ability to work independently as well as in a team
- Attention to detail and accuracy
- Hard-working and self-motivated
- Time management and organizational skills
- Highly motivated and committed
- Excellent standards in execution
- Innovative, analytical and detail orientated
- Able to manage time and resources
- Deadline driven

**Other Information**:
Job title: Shipping Administrator

Reporting to: Shipping Manager

Job type:
**Permanent position**

**Standard hours**

08h00-17h00: Monday - Thursday

08h00-16h00: Friday

May be required to work overtime as per operational requirements

**Salary**

We offer a highly competitive package depending on the extent of the applicant’s qualifications and experience.

**Applications**:
**Job Types**: Full-time, Permanent

Ability to commute/relocate:

- Epping, Western Cape: Reliably commute or planning to relocate before starting work (required)