Tender and Office Administrator

4 months ago

Johannesburg, South Africa MYM Investment Full time

**Duties**:
General assistance to the tender department to meet tender submission deadlines.
Attend to tender administration requests.
Perform tender administrative tasks timeously and with precision.
Timeously obtain inter-departmental signoffs as/when required such as costing and scope of work.
Accurately complete all required tender documents in line with requirements.
Compilation of the tender files
Ensure delivery of the tender on the submission date and time.
Ensure that the central supplier database registrations are compliant.
Respond to client tender/database compliance queries timeously, efficiently and accurately.
Manage the tender process in respect of RFQ’s, RFP’s in line with the general tender department process when required.
Assistance business departments on tender-related matters.
Conduct yourself in accordance with the values of the company.
Display ethical and transparent behavior.
Take accountability for the consequences of your actions and decisions.
Ability to effectively collaborate with all stakeholders within the business.
Follow through on commitments and completion of tasks.
Produce quality and accurate work.
Ability to see tasks through to completion by being resilient, despite challenges.
To keep track of all advertised tenders via subscribed tender publications.
To arrange for tender documents to be collected, a tender briefing attended and finalised tender documents submitted to the specified location before the specified deadline.
To read, scan and forward tender documents to relevant role-players in the business and convene a tender committee meeting for major tenders.
To coordinate input from all role-players and compile tender documents according to specified requirements and arrange for pricing and tender sign-off by the relevant directors.
To ensure supporting documents are always up to date e.g. tax clearance certificates, BEE certificates, COIDA etc.
To track and report on all submitted tenders weekly and attend to all tender related queries.

**Job relevant attributes**:
Must be professional and have an excellent work ethic.
Must have a pleasant approachable personality.
Ability to learn fast and adapt easily to a new task given.
Attention to detail.
To be prepared to work long hours when required, and work overtime.
Be deadline driven.
Must be responsible and reliable.
Ability to work under pressure, multitask and maintain meticulous records.
Must manage your desk effectively and efficiently.
Ability to live the company values and culture.

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