Accounting Administrator Jhb

1 week ago

Gauteng, South Africa HotelJobs.co.za Full time

**ACCOUNTING ADMINISTRATOR JHB R16,000ctc**

The Accounting Administrator will be responsible for ensuring the smooth functioning of all aspects of the:
1. Accounts Administration function

2. HR Administration function

**Key Result Areas**

**G**eneral**
- Contribute to the overall development of company and achievement of its objectives.
- Maintain and develop systems, procedures and records in line with the organization’s

policies and objectives.
- Ensure necessary records are maintained that can readily provide current, accurate and accessible information.
- Work within the framework of the company’s strategic plan as directed by the Management.
- Ensure statutory requirements are identified and met i.e. compliance with PSIRA, Department of Labour, etc.

**C**r**editors**
- Monitoring and administration of the accounts payable mailbox.
- Liaison with suppliers on invoice corrections and account queries.
- Distribution of invoices to the relevant department for authorisation.
- Capturing off all authorised and correct invoices in Pastel on a timely basis.
- Generate weekly EFT requests in line with the company’s payment terms.

**D**ebtors**
- Invoicing within a reasonable time frame
- Debtors’ recons and collections
- Statement distribution on a monthly basis
- Reporting on anomalies as soon as it occurs

1

**Reconciliations**
- Daily Bank Recons
- Monthly reconciliation of the following:

- Company telephone and cell phone accounts
- Supplier Accounts
- GL Recons and corrections
- Reporting inconsistencies timeously

**G**eneral Finance**
- Assist with the preparation of management accounts on a monthly basis for all companies
- Update and edit management accounts where required
- Assistance with the annual Audit
- Weekly cash flow reports and forecasts

**Pe**rsonnel / HR**
- Maintain personnel files including, but not limited to:

- contracts, letters of employment;
- updated personal details and documents;
- leave recons; etc.
- Maintain compliance with regulatory authorities, i.e. Labour Department, PSIRA, etc.
- With assistance from the outsourced HR consultant and Finance Manager, assist in the disciplinary process from an admin perspective.
- Report trends relating to morale and grievances.
- Monthly returns to statutory bodies
- Weekly HR report to be circulated to management
- Monitoring attendance of all employees and independent contractors
- Quarterly audits of personnel files.

**Requirements/Qualifications**

The Accounts & HR Administrator must be able to demonstrate understanding, experience and ability as follows:

- Matric+
- Bookkeeping experience - 5 years
- Experience of working in a similar role at a comparable level in a company.
- Proficient in Pastel Evolution or Pastel Partner
- Above average computer skills, particularly in MS Word, Excel, PowerPoint, etc.
- Excellent administration, project management and negotiation skills.
- Excellent verbal and written communication skills.
- Excellent attention to detail
- Strong reconciliation skills
- Good record keeping.
- Ability to maintain and manage logistics.
- Able to maintain confidentiality at all times
- Dedication - willingness to work overtime if required
- Able to handle pressure
- Strong personality, but even-tempered
- Good time management skills
- Willing to work overtime if required

**Package Offered**:

- Basic Salary: R16,000 p/m - 15 annual leave days
- Working hours 08h30 to 17h00 Mondays to Fridays

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