Executive Marketing Administrator

4 months ago

Centurion, South Africa Saab Inc. Full time

We have a vacancy for an Executive Marketing Administrator within the Business Develop, Marketing & Sales Department. _You must possess exceptional time-management and multitasking skills to handle multiple responsibilities efficiently_

Your role

Administration:
- Diary management for the Vice President and Head of Business Development and Strategy-
- Determine budget account numbers for expenditure allocations-
- Ensure the resolution of budget queries related to payment of invoices-
- Responsible for the collection of inputs for budget planning-
- Responsible for weekly updates and collation of marketing reports-
- Responsible for collating information for the monthly reports/presentations-
- Provide training and support to junior colleagues to ensure continuity of the administration office-
- Plan for, coordinate and manage all sponsorship meetings including all logístical requirements-
- Plan, coordinate and manage conferences for the marketing and commercial teams including all logístical requirements, including registrations and payments-
- Plan, coordinate and manage yearly marketing training sessions-
- Plan, coordinate and manage customer events-
- Support Saab Global visitors to SGD with accommodation and transport arrangement if required-
- Load IT and Facilities service desk requests and ensure completion of process-
- Manage and maintain all claims on IFS-
- Coordinate boardrooms-
- Manage and administer the Marketing Credit Card and petty cash-
- Manage ad hoc projects as and when required-
- Support the CEO if the PA of the CEO is away or overloadedTravel Coordination (Local and International):
- Provide input into the annual budget for planned annual business trips-
- Process bookings for airplane tickets, accommodation and transport-
- Ensure all cash advances are administered and ready for travel-
- Process and finalise S&T claims and process authority to travel in IFS-
- Ensure travel packs are ready for each trip- General Administration:
- Plan and coordinate departmental meetings in conjunction with Management Team-
- Plan, coordinate and manage conferences all logístical requirements in conjunction with Management Team-
- Load IT and facilities service desk requests and ensure follow through-
- Assist Marketing Team with bookings of boardrooms-
- Arranging appointments-
- Taking messages, typing/word processing/ general filing-
- Managing Maintaining/Ordering the stationary requirements for the Marketing department-
- Organising meetings as and when required-
- Assistance with preparing letters, presentations and reports**Profile**:
You must be able to manages the high volume of Marketing activities including diary management, travel and event coordination.

Skills, Knowledge and Experience:
- Proven experience as an Administrative/Office Assistant-
- Knowledge of office management systems and procedures-
- Minimum 5 years experience in a senior Office Administration role-
- Excellent organizational and time management skills, with the ability to multitask and prioritize effectively-
- Strong written and verbal communication skills, including professional phone etiquette-
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software-
- Flexibility and adaptability to changing priorities and fast-paced environments-
- Resourcefulness and problem-solving skills to address challenges and find solutions independentlyQualification:
- Diploma in Business/Office Administration qualification or equivalent

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