Senior Administrative Assistant
20 hours ago
Co-ordination of the Radiology Department’s -Academic Programme, which includes: Preparation of Academic Rosters for all Tutorials, Journal Clubs, Rapid Reporting and Interesting Cases within the Radiology, Ensuring that all registrars rotating at CMJAH allocated their research time.
- Capturing of all the publications of the circuit & updating the spreadsheet of all submitted publications
- Updating of Telephone list & Personal Information of all consultants and registrars within the Radiology Circuit of the Faculty of Health Sciences.
- Filling of CPD point forms and attendance registers for all lecture and tutorials attended
- Ensuring that block evaluation forms are completed and signed by the consultants for capturing and filling purpose ensure that Consultants complete all Registrars Block Evaluations after the block for CMJAH, RHM and HJH hospitals and updating
- Assist with junior and senior registrars’ assessments & mock exams
- Loading rapid reporting and long cases on mac computers for monthly and quarterly assessments
- Taking minutes of meetings and typing as well, as distribute to attendees.
- Record keeping of all Radiology Films/X-Rays in Library as well as Radiology Books.
- Answer all departmental telephone queries of all incoming calls.
- Assist with year-end functions, assist with Coordination of promotions, farewell, and department event
- Completion of Stationery list for the Department
- Draft reference letters for Academic Head
- Draft departmental/college letters for registrars
- Attend EXCO and THINK TANK meetings and scribe
- Request quotations for researcher of the year and registrar of the boards to ensure they are updated
- Departmental evaluations & update achievement board
- Ensuring that GEMP tutorials take place every week and the boardroom and material for GEMP is prepared in advance
- Allocating supervisors for elective students
- Ensuring that electives reports are submitted and marked by the consultants
- Assist Klerksdorp and Helen Joseph HOU with administrative work
- Updating assets door list
- Assists with creating PO
- Support radiology administer staff concerning finance support with clinical departments regarding collaborative finance projects both locally and internationally.
- Perform any other duties given by the HOD
**Competencies**:
- Grade 12 & Secretarial Certificate
- A few years’ experience in a general office environment would be desirable
- Least 3 years of work-related experience)
- Driver’s License is an advantage
- Excellent interpersonal and communication skills both verbal and written
- Demonstrated ability to display initiative and attention to detail
- Sound organizational skills and ability to work under pressure
- Communication skills
Successful incumbent will be working with the Academic Head of Radiology at the base hospital as well as on-site.
Detailed Description
Job Requirements
Additional Details
How To Apply
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- The University is committed to employment equity._
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- Preference may be given to appointable applicants from the underrepresented designated groups in terms of the relevant employment equity plans and policies of the University._
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