Coordinator: Health
2 weeks ago
**Job Advert Summary**:
**Job Purpose**:
The unit's administrative coordination is effectively carried out to enable effective investment management processes, smooth budgeting processes, timeous knowledge transfer through the correct channels, all of which will ensure a comprehensive and continued support service to internal and external stakeholders.
Technology Innovation Agency (TIA) is a talent driven, customer
- centric and impact focused organisation. In our endeavour to support technology innovation with socio-economic outcomes; we seek to infuse the organisation with team players that find resonance as value creators, agile thinkers, progressive attitudes, customer-centricity, dynamic work ethic and an optimistic disposition. We aim to harness these attributes in a manner that they culminate into a culture of teamwork, impact and accountability.
**Minimum Requirements**:
- Three (3) year (Science or Engineering qualification) or relevant certification (e.g. ICASA SA), Business/Economic/Finance/Management
- Three (3) years’ experience in project management and/or administration /financial management
- Communication Skills (written & verbal)
- Agility in respond to urgent organizational requirements
- Project and Investment Management Skills
- Advanced computer literacy skills
- Analytical and interpretation skills
- Financial Management Skills
- Knowledge of PFMA and
- Administrative Best Practice Frameworks and Models
**Duties and Responsibilities**:
- Ensure that the investment/portfolio budgets and expenditure are effectively updated and monitored, so that all people in the unit have updated information with regards to the budget
- Draft, capture, track, monitor and report on Unit’s operational budget (Reconciliation with BI System) to the Head.
- Ensure that Internal and external customers are aware of units offerings, mandate and keep abreast with the unit’s focus areas
- Attend to cases on the CRM system and allocate to the correct Portfolio/Programme Manager within 48 hours. Ensure that progress on cases are updated and resolved appropriately. Report outstanding cases to the relevant Heads and Executives on a weekly basis.
- Enable the unit to engage effectively with Stakeholders and client. Arrange workshops with stakeholders as and when required.
- Keep a register from all Stakeholders on the impact achieved from TIA investments. (Demographic analysis, Geographic analysis, PDI, Women, Youth)
- Coordinate and schedule meetings with Internal and External Stakeholders as required, and also ensure all travel arrangements are coordinated, verified and finalized. This includes external experts.
- Accompany portfolio/programme managers to on-site meetings to assist with minute taking and follow-up on matters arising.
- Ensure proper records management for the Business Unit in compliance with the TIA file plan and records management policy and procedures.
- Collate reports of external experts and present to the Portfolio of Programme Manager, or Unit Head as required.
- Prepare disbursement packs for sign-off. Ensure that disbursements take place in specified timeframes.
- Update investments dashboards with the statement of progress during the Investment review phase
- Collect and collate information to compile relevant reports (Coordination and completion of Unit monthly reports)
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