Property Portfolio Administrator

3 days ago


Roodepoort, South Africa StaffCentral Consulting Full time

**Job Duties/Responsibilities will include**:
Monthly list to team on tenants that are vacating on allocated portfolio

Send Vacating checklist to all tenants who give notice on allocated portfolio

Attend AGM’s on allocated blocks in person or via zoom

Monthly walk around blocks managed and report to managing agents on findings - follow up on items that need to be attended to

Upload lease to payprop and debit order form

Create property, create tenant and create invoices on payprop.

Monthly statements to Landlord

Monthly statements to tenants and invoices

Attend to monthly reconciliation of rental payments on allocated portfolio

Attend to monthly account payments for Landlord

Attend to Deposit refund payments within 14 days

Load deposit processing fee on deposit refunds

Follow up on tenants in arrears as per strict process LOD on 4th of every month

Investors to be kept updated on late payments at all times

Have an action plan in place to collect arrears

Download contracts expiring from payprop according to 40/80 rule, negotiate renewals accordingly and ensure all invoices have been loaded

When warning letters are received by Body Corporate, send to tenant and keep track that it is followed up on

Attend to problems with water and electricity accounts

NQF 4 or working towards completing your NQF 4

At least 2 years of experience in a similar position

Experience with rentals

Experience with PayProp

Great administrative skills

Excellent communication skills and telephone etiquette


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