Property Portfolio Administrator
3 days ago
**Job Duties/Responsibilities will include**:
Monthly list to team on tenants that are vacating on allocated portfolio
Send Vacating checklist to all tenants who give notice on allocated portfolio
Attend AGM’s on allocated blocks in person or via zoom
Monthly walk around blocks managed and report to managing agents on findings - follow up on items that need to be attended to
Upload lease to payprop and debit order form
Create property, create tenant and create invoices on payprop.
Monthly statements to Landlord
Monthly statements to tenants and invoices
Attend to monthly reconciliation of rental payments on allocated portfolio
Attend to monthly account payments for Landlord
Attend to Deposit refund payments within 14 days
Load deposit processing fee on deposit refunds
Follow up on tenants in arrears as per strict process LOD on 4th of every month
Investors to be kept updated on late payments at all times
Have an action plan in place to collect arrears
Download contracts expiring from payprop according to 40/80 rule, negotiate renewals accordingly and ensure all invoices have been loaded
When warning letters are received by Body Corporate, send to tenant and keep track that it is followed up on
Attend to problems with water and electricity accounts
NQF 4 or working towards completing your NQF 4
At least 2 years of experience in a similar position
Experience with rentals
Experience with PayProp
Great administrative skills
Excellent communication skills and telephone etiquette
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