Data Improvement Advisor

6 days ago

Polokwane, South Africa AJ Personnel Full time

**Main purpose of the job**:

- To provide technical support to strengthen the M&E systems for implementing and monitoring the USAID-funded HIV and Violence Prevention award at the district level; particularly ensuring data quality of the indicators and metrics pertaining to the provision of SRH and PrEP at the community level

**Location**:

- **Limpopo - Capricorn District**

**Key performance areas**:

- Support the development and implementation of baseline assessments to understand data quality improvement needs
- Develop a work plan and timelines for addressing the identified data needs and priorities
- Work with Data Capturers to ensure that all the programme data are captured accurately into an integrated information management system
- Routinely review data entered on the integrated information management system against source documents
- Obtain, evaluate, and interpret data in order to prepare clear and precise reports on quality management
- Monitor the systematic data collection and analysis of programme indicators
- Coordinate internal Routine Data Quality Assurance (RDQA) sessions and ensure that findings are shared with the programme team
- Ensure Implementation of programme data management adheres to the Standard Operation Procedures (SOPs)
- Ensure that all programme data is secured and transmitted according to the SOP
- Prepare weekly, monthly and quarterly program reports with reference to Quality
- Improvement and Monitoring and Evaluation activities including data reporting and success stories
- Provide ongoing capacity building to staff members on data management principles and data quality improvement processes
- Work with the national team to develop district reports using approved templates
- Integrate feedback from monthly output reports into the programme implementation plan and subsequent progress reports
- Participate actively in the generation of required Donor and other the institute reports
- Participate in regular planning sessions with the line manager and/or technical specialists
- Liaise with the WRHI training team, DoE and RTC to address training gaps
- Provide support as needed for the implementation of partner data management systems
- Participate in regular meetings with district partners, and information officers to discuss issues and technical responses from the team
- Provide relevant on-site training as necessary
- Act as the first point of contact in assisting facility managers, HIV Coordinators etc with data-related issues or mentoring
- Maintain accurate records to document processes and outputs
- Communication with all levels of the institute staff around programmatic inputs and outputs
- Communication with local, regional and international collaborators and stakeholders including donors and sponsors when and if required
- Work with the sub-district team to develop and provide relevant feedback to the facilities, schools and DoH and DoE leadership and staff
- Take ownership and accountability for tasks and demonstrates effective self-management
- Follow through to ensure that quality and productivity standards of own work are consistently and accurately maintained
- Maintain a positive attitude and respond openly to feedback
- Take ownership of driving your own career development by attending training and development sessions and relevant meetings

**Required minimum education and training**:

- **Post matric qualification**

**Required minimum work experience**:

- **2-3 years of experience working with Data Quality Systems and/or Data Management**:

- **3 years experience in Public Health related monitoring and evaluation programmes**

**Desirable additional education, work experience and personal abilities**:

- Experience working at various levels of data collection, developing and maintaining data systems, working with qualitative and quantitative data collection and analysis
- Proficiency in government data management systems e.g. DHIS, EMIS, LURITS, TIER, CBIMs.Net, etc.
- Thorough with good attention to detail
- Ordered and systematic with a tendency to adhere to protocols
- Good administrative skills are required together with proficiency in Microsoft Office and database packages
- Able to work to deadlines
- Demonstrated data-capturing speed and accuracy
- Confidentiality, tact and discretion must be maintained at all times
- Sound interpersonal and communication skills
- Self-motivated, able to work independently and as part of a multidisciplinary team

**TO APPLY**:

- Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
- Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
- Note AJ Personnel is fully POPI compliant.
- Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 a

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