Procurement Specialist
4 weeks ago
**Minimum Requirements**:
- National Diploma or Degree in Purchasing or Supply Chain Management or CIPS level 5
- 5 years experience in a similar role
**Key Performance Areas**:
Reporting to the Procurement Manager
Procurement Management:
- Ensure integrity and transparency in supplier management and sourcing
- Assist in the supervision of procurement administration employees
- Participate in the vendor approval process on SharePoint
- Assist in identifying procurement synergies and opportunities to become more efficient
- Facilitate cross functional and cross plant communication forum to seek synergies and benchmarks
- Implement continuous improvement activities with suppliers to achieve supply base management targets
- Identify negotiation opportunities (cost benefits and terms and conditions)
- Research and benchmark procedures, processes, and practices
- Actively identify cost savings/avoidance opportunities using spend analysis, cost categorisation, vendor categorisation etc.
- Management and control of item master and creation of item codes with correct allocations to General Ledger expenses
Control Milestones:
- Achieve agreed targets and work within agreed deadlines in line with Procurement objectives
- Assist in the management of supplier contract amendments process
- Create and maintain catalogues on the ERP system
BBBEE:
- Optimise BBBEE spend through the identification of ED and SD suppliers
- Create an awareness internally for end-users to use BEE vendors
- Provide support in reporting of BBBEE procurement spend
- Assist in the co-ordination and collection of BBBEE evidence for company certification
Tenders:
- Compile tender documents and contractsÂ
- Submit request for tender documents to identified suppliers
- Compile tender evaluation reports for presentation to tender committee with recommendations and supporting information
- Evaluate tenders by co-ordinating input from all role players to facilitate adjudication process
- Participate in tender adjudication process according to the company procedure
- Analyse quotes and make recommendations
- Conduct supplier evaluations to determine whether Suppliers can fulfil requirements
- Negotiate terms and conditions within agreed mandates price, quality, delivery conditions, payment terms, etc.)
Key Material Trend Analysis:
- Maintain and update material standards where applicable
Supplier Evaluations:
- Assist the factory with the resolution of supplier problems (quality, supply, etc.)
- Review key supplier performance (audits and supplier visits) and compile supplier reports
- Identify opportunities for improvements with suppliers
- Maintain and develop suppliers to add value by, targeted value-added projects, substitution, aggregation of purchase value engineering
- Chair supplier/end-user meetings to maintain strategic supplier relationships
- Assist in the design of the supplier audit matrix; implement, maintain, and manage
Reporting:
- Report on procurement KPI's
- Review open orders report and requisitions
- Status report on contracts/catalogue progress
- Monthly spend analysis
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