Procurement Specialist

2 weeks ago

Durban, South Africa Adzuna ZA B C2 Full time
Minimum Requirements:
  • National Diploma in Supply Chain Management / CIPS Level 4
  • B.Com in Supply Chain or CIPS Level 5 and above, a strong advantage.
  • Min. 5 years experience in a similar role.
Key Performance Areas:
Report to the Procurement Manager:

Procurement Management:
  • Ensure integrity and transparency in supplier management and sourcing.
  • Assist in the supervision of procurement administration employees.
  • Participate in the vendor approval process on SharePoint.
  • Assist in identifying procurement synergies and opportunities to become more efficient.
  • Facilitate cross functional and cross plant communication forum to seek synergies and benchmarks.
  • Implement continuous improvement activities with suppliers to achieve supply base management targets.
  • Identify negotiation opportunities (cost benefits and terms and conditions).
  • Research and benchmark procedures, processes, and practices.
  • Actively identify cost savings/avoidance opportunities using spend analysis, cost categorisation, vendor categorisation, etc.
  • Manage and control item master and create item codes with correct allocations to general ledger expenses.
Control Milestones:
  • Achieve agreed targets and work within agreed deadlines in line with Procurement objectives.
  • Assist in the management of supplier contract amendments process.
  • Create and maintain catalogues on the ERP system.
BBBEE:
  • Optimise BBBEE spend through the identification of ED and SD suppliers.
  • Create an awareness internally for end-users to use BEE vendors.
  • Provide support in reporting of BBBEE procurement spend.
  • Assist in the co-ordination and collection of BBBEE evidence for company certification.
Tenders:
  • Compile tender documents and contracts.
  • Submit request for tender documents to identified suppliers.
  • Compile tender evaluation reports for presentation to tender committee with recommendations and supporting information.
  • Evaluate tenders by co-ordinating input from all role players to facilitate adjudication process.
  • Participate in tender adjudication process according to the company procedure.
  • Analyse quotes and make recommendations.
  • Conduct supplier evaluations to determine whether suppliers can fulfil requirements.
  • Negotiate terms and conditions within agreed mandates price, quality, delivery conditions, payment terms, etc.).
Key Material Trend Analysis:
  • Maintain and update material standards where applicable.
Supplier Evaluations:
  • Assist the factory with the resolution of supplier problems (quality, supply, etc.).
  • Review key supplier performance (audits and supplier visits) and compile supplier reports.
  • Identify opportunities for improvements with suppliers.
  • Maintain and develop suppliers to add value by, targeted value-added projects, substitution, aggregation of purchase value engineering.
  • Chair supplier/end-user meetings to maintain strategic supplier relationships.
  • Assist, implement, maintain and manage the design of the supplier audit matrix.
Reporting:
  • Report on procurement KPIs.
  • Review open orders report and requisitions.
  • Status report on contracts/catalogue progress.
  • Monthly spend analysis.

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