Customer Support Agent

3 weeks ago

Cape Town, South Africa EM Full time

**Purpose of role**:
**Main responsibilities**:

- Understand customer needs through their journey, from first contact to pre-sales to ongoing and after-sales support
- Manage first contact with prospective customers by evaluating their potential ongoing needs and then either introducing them to EM’s products and services or sharing qualified leads with the relevant colleagues
- Be an excellent brand ambassador as potential first contact with a new customer
- Be aware of EM’s target service levels specifically when it comes to service related matters such as first response time, first time resolution, webstore engagement, quote follow up, case resolutions, order/quote processing, managing backorders
- During customer engagements use positive language, greetings, use the customers first name, offer further assistance, aim to solve the problem with the highest level of professionalism and in an efficient manner
- Continuously learn and develop through formal training (20%) and through on-the-job exposure to new problems and solutions (80%)
- Through building a deep understanding of EM’s products and services, internal know-how of EM’s systems and processes you will be able to build customer confidence in your and EM’s capability
- Gather information from customers by using active listening techniques to understand the reasons they are making an inquiry, raising general or specific questions relating to services and products. This is done to ensure that we understand not only how to resolve the direct problem/question but that we understand how to add more than transactional value add
- For queries of a post-sales or technical nature gather the relevant technical information by evaluating and analysing the symptoms and then research the relevant technical resources to be able to fully understand the problems. Engage with colleagues as appropriate
- Process all customer orders accurately and timely to improved customer satisfaction, regular updates and feedback to customers regarding the status of their orders, promote our website as a tool to enhance the customer experience
- Manage your quote pipeline through regular follow ups with customers. Follow quotes through to resolution and close off quote on the system. Follow up on RMA’s to ensure transactions are not delayed, basic product testing for incoming returns
- Professionally handle customer complaints through to resolution timeously.
- Record all relevant customer information on our ERP report log customer complaints, technical cases, quotes/sales orders, customer record, deep customer engagements etc
Understanding of other departments responsibilities and competencies and excellent internal, proactive communication to ensure customer satisfaction

**Essential requirements**:

- Basic technical knowledge in the fields of power distribution, motor control and energy management
- Previous experience in a comparable customer service role in the electrical or industrial automation industry
- Empathy and patience
- Positive attitude
- Personal responsibility
- Confidence and tenacity
- Desire to learn
- Excellent communication skills
- A willingness to go the extra mile
- Time management, ability to respond quickly
- Listening skills
Problem solving skills

**Beneficial requirements**:

- An electrical or mechatronics qualification
- Knowledge of industrial automation products
- Brand ambassador
- Ability to build deep relationships with customers
- Ability to upsell products and solutions

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