Executive Assistant

6 months ago

Johannesburg, South Africa Weir Group Full time

Job Title: Executive Assistant

Division: Weir Minerals

Location: Alrode

Onsite

Why choose Weir:
Be part of a global organisation dedicated to building a better future: At Weir, the growing world depends on us. It depends on us constantly reinventing, quickly adapting and continually finding better, faster, more sustainable ways to access the resources it needs to thrive. And it depends on each of us doing the best work of our lives. It’s a big challenge - but it is exciting.

An opportunity to grow your own way: Everything moves fast in the dynamic world of Weir. This creates opportunities for us to take on new challenges, explore new areas, learn, progress and excel. Best of all, there is no set path that our people must take. Instead, everyone is given the support and freedom to tailor-make their own career and do the best work of their lives.

Feel empowered to be yourself and belong: Weir is a welcoming, inclusive place, where each individual’s contribution is recognized and all employees are encouraged to innovate, collaborate and be themselves. We continually focus on people and their wellbeing. We believe in fairness and choose to be honest, transparent and authentic in everything we do.

Key Responsibilities:

- Demonstrate 100% commitment to our zero harm behaviors in support of our drive towards developing a world class safety culture. Adhere to all Safety Health Environment (SHE) and housekeeping requirements at the branch and customer sites at all times. Adhere to Duty of Care Policy at all times. Keep contract packs up to date.
- Provide general office administration support, i.e. collating travel and expense claim forms with all the required supporting documentation attached; reconcile executive expenses for authorisation; assist with executive travel plans when required including but not limited to: Coordinating local and international travel arrangements in line with company policy such as Passports, Visas, Flights, Car hire, transport, Insurance, Accommodation, Foreign currency; draft letters, reports, memorandums, schedules and presentations in the required format on behalf of the executive team; arrange meetings and functions when required.
- Assist the manufacturing site with reconciliation of costs related to the canteen, transportation, service providers and labor brokers.
- Prepare agendas and programs for meetings and attend meetings and take minutes of meetings, both in the office and at other locations; consolidate; type, compile and distribute professionally prepared management reports to relevant parties.
- Analyse reports and highlight key issues to the executives.

Job Knowledge/Education and Qualifications:

- National Diploma in Office Administration or equivalent
- 3-5 years related experience in an Engineering manufacturing environment
- High level of computer literacy including Microsoft Office suite- You will be a proactive, confident and self-motivated individual that takes pride in the quality of work you deliver. In addition, you should possess solid communication and presentation skills.

Founded in 1871, Weir is a world leading engineering business with a purpose to make mining operations smarter, more efficient and sustainable. Thanks to Weir’s technology, our customers can produce essential metals and minerals using less energy, water and waste at lower cost. With the increasing need for metals and minerals for climate change solutions, Weir colleagues are playing their part in powering a low carbon future. We are a global family of 11,000 uniquely talented people in over 60 counties, inspiring each other to do the best work of our lives.
- Weir is committed to an inclusive and diverse workplace. We are an equal opportunity employer and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, veteran status, disability, age, or any other legally protected status._

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