HR Specialist

5 months ago

Pretoria, South Africa GIZ. Full time

Are you ready for an exciting opportunity to join the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH?_

**Are you looking for a challenging and rewarding career in international development?** If so, then GIZ may be the perfect place for you We are a state-owned organization that works worldwide in the field of sustainable development. We are currently looking for an HR Specialist to join our team in Hatfield, Pretoria.

As an HR Specialist at GIZ, you will be responsible for supporting our team in payroll and visa accreditations. You will also be involved in a variety of other HR-related activities, such as recruitment, training, and employee relations.

We offer a global network and an atmosphere that is characterized by diversity, respect, and genuine equal opportunities. We are a signatory of the Diversity Charter, and we are committed to creating a workplace where everyone feels valued and respected.

**To be eligible for this role, you should possess the following qualifications**:

- University Degree in B.A in Human Resource Management, Commerce, Finance, Accounting, similar or comparable.

**Required Professional Experience**:
**5+ years of experience as an HR generalist or in a comparable position -** have a proven track record of successfully managing all aspects of HR, including recruitment, onboarding, training, performance management, compensation, and benefits.
- **
Over 5 years of experience working on the payroll system Sage 300 People -** a deep understanding of the software and how to use it to process payroll accurately and efficiently.
- ** Proven experience and knowledge of payroll systems -** a working knowledge of other payroll systems, in addition to Sage 300 People.
- ** In-depth knowledge and experience of payroll calculations and processing.**:

- ** Preferred administrative/management experience within GIZ.**

**To thrive in this role, the following qualities are essential**:

- Excellent knowledge of written and spoken English.
- Knowledge of the German Language (is an added advantage).
- Ability show discretion, especially when handling confidential information.
- Exceptional Customer Service and Advisory Skills.
- Team player, outstanding interpersonal and communication skills.
- Intercultural experience and the ability to embraces GIZ values on diversity and inclusion.
- Basic knowledge of National Labour Laws and Regulations
- Basic knowledge of HR management,
- Strictly confidential handling of all HR issues
- Willingness to upskill as required by the tasks to be performed - corresponding measures are agreed with management.

These qualities will enable you to perform optimally, adapt to evolving requirements, and contribute effectively to the organisation's goals.

**What you will be doing**:

- Conditions of Employment and Payroll_
- (In consultation with the HR Unit Head) draws up the appropriate contract based on national labour law and in line with the GIZ Regulation considering formal conditions (limited/unlimited employment contract, distinction from appraiser contract, internship etc.).
- (In consultation with the HR Unit Head) register all new personnel with the pension fund and medical aid.
- Prepare Salary Payment Vouchers for Finance Accounting.
- Ensure that Unemployment Fund (UIF) and SARS payment are made timely.
- Administer leave records for staff on the **Sage 300 People** system (ESS).
- Process Payroll payments and ad hoc payments for Staff Wellbeing and Staff.
- Process and support in the sourcing of Staff Development/Training Service Providers
- Process terminations letter on pension fund, medical aid.
- In consultation with the HR Head of Unit, updates information on employment conditions for national personnel (compensation system, salary groups, model job descriptions, labour law etc.).
- Ensure timely, correct, and complete documentation of all payroll files.

**Professional Advice and Compliance with Data Confidentiality to be observed as per below**:

- Advise and ensure that HR Data Confidentiality is adhered and followed as per the GIZ Data Regulations.
- Analyse and revise HR processes, systems, and documentations according to data confidentiality regulations and legal requirements.

**HR Instruments and Procedures**
- assists in implementing policies for national personnel.
- is involved in HRM for national personnel.
- assists with formulating and updating a wide range of HR information materials (for new staff or for the employment manual).
- Support with developing HR procedures and instruments.
- Organising the evaluation process (information on schedule for the Staff Assessment and development talks, filing forms, monitoring documentation on qualification requirements and professional development etc.).
- Help with training materials (including producing materials or planning rooms for induction events for new staff).
- Responsible to calculate and finalise Performance Assessment Related Excel sheets and final paym

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