Legal Secretary

4 days ago

Randburg, South Africa Kamanga & Associates Inc Full time

**LEGAL SECRETARY JOB DESCRIPTION**

**Reports To**: Director; dotted report line to Professional Staff.

The secretary is responsible for providing secretarial and administrative services in an efficient, professional, effective & supportive manner to directors and professional staff of the firm.

**Key Performance Indicators**: Drafting and typing of pleadings, agreements and other documents. Proficient with Excel and PowerPoint. Secretarial and administrative assistance with running legal practice. Capturing and finalizing fees on LAW74. Send invoices to clients. Assist with collecting outstanding invoices. Preparing documents for tenders. Business travel bookings. Dictaphone typing. Good writing skills

**General Responsibilities/Duties**:
Attend to all verbal, dictated and written instructions given by allocated directors and professionals
Screening of calls as well as message taking for allocated directors and professionals
Assist with queries regarding client payments, deposits and requisitions for payments and receipts
Liaising with clients telephonically
Typing documents, including affidavits, particulars of claim and court notices
Typing, compiling and preparing reports, presentations and correspondence for directors and professionals
Manage diary deadlines and correspondence
Assist with general queries from directors and professionals
Handling all confidential matters with discretion
Registration and archiving of files

**Logistical Support**:
Arrange travel booking and accommodation for directors and professionals
Submit travel claims to accounts department

**Tender Administration**:
Compile tender documents and prepare tender packs
Basic understanding of tender submissions

**Fees and Accounts**:
Accurate opening of files on LAW74, ensuring that the take-on form has all the required information and is signed off by the director
Entering time on LAW74 for directors
Ensuring that the accounts department is accurately informed of allocations for all disbursements made on behalf of clients
Finalising fees and invoices timeously at month-end
Timeous finalising of accounts and dispatching to clients
Assisting directors with collecting outstanding payments
Undergoing training deemed necessary on new equipment or systems and ensuring that he/she is informed and up to date on office procedures

**Ad-Hoc**:
The duties and responsibilities contained in this job profile are not exhaustive. The employer is entitled to instruct the employee at any time to carry out additional duties or responsibilities, which fall reasonably within the ambit of the job profile, or in accordance with operational requirements.

**Job Types**: Full-time, Graduate

Pay: R5 000,00 - R6 000,00 per month

Expected Start Date: 2024/06/03

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