Company Secretariat Officer
1 week ago
An exceptional opportunity awaits a dynamic individual with the right qualifications and experience to join a team within the financial services industry and provide financial management, accounting, compliance, and business support within our growing, dynamic institution.
***
- Maintenance of all company secretarial records and registers (paper and digital).
- Ensure all approved minutes of the meetings are signed by the Chairman of the Committee and filed in the minute books of:
- Board, Audit Committee, Capital Adequacy and Risk Committee, Directors Affairs Committee, Social, Ethics and Conduct Committee and the Remuneration Committee and Annual General Meeting, Corporate Social Investment Committee, and, Executive Committee
- Ensure Board and Board Committee resolutions are signed and filed in the minute books.
- Assist the Company Secretary with filing of statutory returns with CIPC i.e., COR39, Annual returns.
- Updating company documents with changes at the Board and management i.e., company letterhead, company website.
- Assist with the development of the Annual Meeting Plans for the Board Committees and management meetings.
- Scheduling of Board, Sub-Committees of Boards and Management Committee meetings;
- Coordinate travel itinerary of Board Members.
- Ensure that Board and Committee Members’ remuneration, claims and travel costs for attendance of meetings or Board related activities are accurately received, checked, and submitted to Finance as required.
- Arrange logístical requirements for Committee meetings (room bookings, catering, virtual meeting invites etc.).
- Assist the Company Secretary with adherence to Work Plans and Annual Calendar of Board and Committee Meetings.
- Collate Board, Sub-Committees of Boards reports from Executive management and manage the input into the Sherpany Board Room tool.
- Tracking and following up with management on matters arising.
- Tracking on the updating of policy manuals and following up with executive management.
- Ensuring that all updated policy manuals are uploaded on HHub.
- Assist the Company Secretary with updating membership of BASA, PASA and NPS.
- Assist the Company Secretary with following up with management on all correspondence with the Regulators.
Skills and Qualifications:
- CIS Professional Postgraduate or LLB/Law Degree with a minimum of 3 years’ experience in a Secretariat department.
- Legal support role will be advantageous
- Strong interpersonal and communication skills (oral and in writing) and the ability to work effectively with management.
- Document Management workflow skills
- Organising and Planning Skills
- Multi-tasking; resourcefulness
- Good working knowledge of Microsoft Office Package.
- Exceptional filing, recordkeeping, and organizational skills.
-
Randburg, Gauteng, South Africa Legal Aid South Africa Full timeLegal Aid SA is a national public entity; a key contributor to South Africa's constitutional democracy, providing quality legal services to poor and vulnerable persons.The organisation has a national footprint.Legal Aid SA is an accredited Top Employer SA for 11 consecutive years – a credible employer of choice.Its culture is rooted in leadership, driven...
-
Randburg, Gauteng, South Africa Six Senses Full timeAbout UsSix Senses is a leading financial services organization dedicated to delivering premium administrative support. As a Personal Assistant and Committee Secretary, you will be part of a team that strives for excellence in secretarial services.Job RoleWe seek an experienced and skilled Personal Assistant and Committee Secretary to join our team. This...
-
Admin Officer
1 day ago
Randburg, Gauteng, South Africa Mintek Full timeJob Location : Gauteng, RandburgDeadline : April 24, 2025KEY PERFORMANCE INDICATORS :ADMINISTRATIONAssisting in the preparation of board and committee meetings (e.g., scheduling, sending notices, and preparing agendas).Taking minutes during meetings and ensuring accurate records of discussions and decisions.Distributing meeting materials and ensuring board...
-
Assistant Company Secretary
1 day ago
Randburg, Gauteng, South Africa C40 Cities Full timeOur client is a JSE-listed industrial group, specializing in industrial, chemical, and logistics businesses.They operate across 11 countries in sub-Saharan Africa and employ over 17, people.They are currently looking for an Assistant Company Secretary.The successful candidate will have at least four years of experience as a Company Secretary, strong...
-
Office Coordinator
1 day ago
Randburg, Gauteng, South Africa Legal Aid South Africa Full timeOur Vision and MissionAt Legal Aid South Africa, we strive to deliver quality legal services that uphold the principles of justice and equality.As a key player in South Africa's constitutional democracy, we aim to make a positive impact on society.Job RoleThis position requires a highly organised and detail-oriented individual who can provide administrative...
-
Office Administrator
1 day ago
Randburg, Gauteng, South Africa Department Of Economic Development Full timeJob SummaryWe are seeking an experienced Office Administrator to join our team at the Department of Economic Development.About YouYou have a Diploma or National Diploma in Secretariat, Archives and Records Management, or Information Management.You have 1-2 years of experience working in a HOD or CEO office.Key ResponsibilitiesHandle incoming and outgoing...
-
Company Coordinator
1 day ago
Randburg, Gauteng, South Africa All jobs Full timeIn this key administrative role, you will be responsible for ensuring the smooth operation of our company's administrative functions. This includes managing office supplies, coordinating meetings and travel, and maintaining organized filing systems.Responsibilities:Manage office supplies inventory and place orders as needed to ensure uninterrupted...
-
Corporate Affairs Manager
1 day ago
Randburg, Gauteng, South Africa C40 Cities Full timeJob DescriptionWe are seeking a highly skilled and experienced Company Secretary to join our team. As the Assistant Company Secretary, you will be responsible for performing the full range of company secretarial duties, including preparing agendas and papers for board meetings, providing guidance to directors, and managing statutory records.This is a...
-
Randburg, Gauteng, South Africa Office of the Chief Justice South Africa Full timeJob title : Secretary General of the Office of the Chief JusticeJob Location : Gauteng, JohannesburgDeadline : April 10, 2025REQUIREMENTS :Applicants must be in possession of an appropriate undergraduate qualification and a post graduate qualification (NQF level 8) as recognised by SAQA. A minimum of 10 years of relevant experience at the Senior Management...
-
Randburg, Gauteng, South Africa Six Senses Full timeCompany OverviewSix Senses is a renowned financial services company that emphasizes administrative excellence. As a Personal Assistant and Committee Secretary, you will play a pivotal role in delivering exceptional secretarial services.Job DescriptionThis position requires a highly organized and detail-oriented individual with strong administrative skills,...
-
Registry Clerk- Office Of The Hod
1 day ago
Randburg, Gauteng, South Africa Department Of Economic Development Full timeRequirements: Diploma / National Diploma in Secretariat / Archives and Records Management / Information Management.1-2 years' experience in the HOD / CEO office.Duties:Handle incoming and outgoing correspondence.Receive all mail.Sort, register and dispatch mail.Distribute notices on registry issues.Undertake spot checks on post to ensure no private post is...
-
Company Secretary and Compliance Officer
1 day ago
Randburg, Gauteng, South Africa C40 Cities Full timeKey ResponsibilitiesAs the Assistant Company Secretary, you will be responsible for performing the full range of company secretarial duties. This includes preparing agendas and papers for board meetings, providing comprehensive support to directors, and attending to statutory records.You will also be required to provide governance advice as and when needed,...
-
Office Efficiency Coordinator
4 hours ago
Randburg, Gauteng, South Africa South African Bankers Services Company Pty Ltd Full timeJob Title: Office Efficiency CoordinatorAbout Our Company Overview:The South African Bankers Services Company Pty Ltd is a trusted partner in the financial industry.We are seeking a highly skilled and experienced Office Efficiency Coordinator to join our Strategy & Transformation Office.The successful candidate will play a vital role in ensuring the smooth...
-
Randburg, Gauteng, South Africa Six Senses Full timeCompany OverviewSix Senses is a leading financial services business that prioritizes exceptional administrative support. As a Personal Assistant and Committee Secretary, you will be at the forefront of delivering top-notch secretarial experience.Job SummaryWe are seeking an experienced and skilled Personal Assistant and Committee Secretary to join our team....
-
Randburg, Gauteng, South Africa Six Senses Full timeAbout Six SensesSix Senses is a prominent financial services company committed to providing exceptional administrative support. As a Personal Assistant and Committee Secretary, you will contribute to delivering top-tier secretarial services.Job DescriptionThis role requires a highly skilled and organized individual with strong administrative abilities,...
-
Office Administrator
8 hours ago
Randburg, Gauteng, South Africa South African Bankers Services Company Pty Ltd Full timeShare this job as a link in your status update to LinkedIn.Job Title: Office AdministratorLocation: Selby - Johannesburg, GP ZA (Primary)Occupational Level: ProfessionalJob Category: AdministrationJob Type: PermanentDescription: BankservAfrica forms part of the South African National Payments System and is a trusted partner of the financial industry,...
-
Randburg, Gauteng, South Africa Diverse Consulting Solutions (Pty) Ltd Full timeAdministrative Clerk for Engineering CompanyGauteng | Permanent positionMust be willing to relocate to JHB North near to Roodepoort if neededWill be working at the Companies premises 5 days a weekMust have 4-5 years working experience in an Engineering company or similar as an Administrator Clerk or a Secretory etc.Matric Certificate (good Mathematics marks...
-
Office Manager
2 weeks ago
Randburg, South Africa The French Parfumerie Full timeYou will be reporting directly to the GM of the Company as well as the Director of the Company. To manage and coordinate all administrative functions and staff-related activities within the Department as well as establish and maintain appropriate recording and reporting systems within the Department. **Requirements**: Minimum of 5-8 years of work...
-
Office Manager
1 day ago
Randburg, Gauteng, South Africa Gk Recruitment Full timeThis is a full-time on-site role for an Office Manager located in the Johannesburg Metropolitan Area.The Office Manager will oversee day-to-day administrative tasks, manage office equipment, handle customer service inquiries, and ensure the smooth operation of office administration.ResponsibilitiesOversee day-to-day administrative tasksManage office...
-
Administrative Assistant
1 day ago
Randburg, Gauteng, South Africa Department Of Economic Development Full timeJob RequirementsWe are seeking an Administrative Assistant - Registry to join our team at the Department of Economic Development.About YouYou have a Diploma or National Diploma in Secretariat, Archives and Records Management, or Information Management.You have 1-2 years of experience working in a HOD or CEO office.Key ResponsibilitiesAssist the registry...