Project Office Manager

2 weeks ago

Malmesbury, South Africa ODLLAC FINANCIAL SERVICES Full time

(Ref P0420232)

**Skills and Qualifications**:
Tertiary qualification or Project Management Professional (PMP) certification preferred

Proven working experience in project management

Solid organisational skills with attention to detail and multitasking skills

Self-managed and solution-orientated mindset

Strong working knowledge of Microsoft Office

Disciplined with good time management skills

Initiative and decisiveness

Excellent analytical skills

Research skills

Proven ability to solve problems creatively

Detail-oriented with excellent written and verbal communication skills

Strong interpersonal skills and extremely resourceful, with a capacity to work with people at all levels

Ability to set goals and timelines for different projects

**Duties & Responsibilities**:
Project Management Office:
Task and Process Management and Co-ordination - Evaluate efficiency of and drive existing processes by monitoring, updating and assigning tasks. May require the implementation of new processes.

WIP (Work in progress) management - Long-term projects requiring milestone management and overseeing of progress. May require collaboration with employees and external service providers.

Reporting of various WIP processes / Dashboards timeously, neatly, correctly formatted and with the relevant feedback.

Updating the Practice Owner and liaising with CSO (Company Secretarial Office) regarding the Practice Owner’s action lists.

Office Management (event and birthday planning)

Deadline Management

Compile/update an activity calendar for the different deadlines based on different activity levels

Reporting of various WIP processes / Dashboards timeously, neatly, correctly formatted and with the relevant feedback.

Updating the Practice Owner and liaising with CSO (Company Secretarial Office) regarding the Practice Owner’s action lists.

Secretarial Duties:
Scanning and renaming documents

Stationery management

Filing and archiving

Office organization

Purchasing office supplies

Liaising with clients and building strong internal relationships

ODLLAC Entity Management:
Monthly Bookkeeping

Inbox management

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