Office Assistant

2 weeks ago

Pretoria, South Africa FAO Full time

**CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2300541

Office Assistant

Job Posting: 23/Feb/2023

Closure Date: 09/Mar/2023, 4:59:00 PM

Organizational Unit: FRSAF

**Job Type**: Staff position

Type of Requisition: General Service

Grade Level: G-5

Primary Location: South Africa-Pretoria

Duration: Fixed-term: 2 years with possibility of extension

Post Number: 0882844

CCOG Code: 2101
- Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located._
- **FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture**

**- Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply**

**- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values**
- **FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination**

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for
_better production_,
_better nutrition_,
_a _
- better environment,_ and
_a better life_, leaving no one behind.

**Organizational Setting**

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.

The main of the FAO Country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner.
FAO Country Office activities include the design and implementation of country-specific field programs, liaison with local donors' representatives and active outreach activities related to FAO initiatives.

The position is located in the FAO Representation in Pretoria, South Africa.

**Main Purpose**

The Office Assistant coordinates and performs the full range of office support, management support and administrative tasks, providing for the smooth and efficient running of the Office. He/she ensures quality and consistency of the flow of office work and information in the work unit.

**Supervision Received/Exercised**

The Office Assistant reports to the FAO Representative. The incumbent operates independently and takes decisions on work priorities and exercises initiative for dealing with cases without precedents. Supervision received is focused on the quality of work outputs. He/she provides guidance and advice to other office support staff.

**Working Relationships**

The Office Assistant works closely with a wide range of colleagues in the division/region, with central units and external clients, performing and coordinating office
- and management support services, and providing procedural guidance and information.

**Key Functions/Results**
- Screen requests for appointments with supervisor; maintain supervisor's calendar; confirm mutually convenient schedules and arrange appointments; receive visitors; place and screen telephone calls; respond to queries and correspondence, often of a sensitive, confidential or technical nature;
- Coordinate office support services for meetings, trainings, seminars, committees, and special projects and events; attend meetings, prepare minutes, monitor follow-up activities; make arrangements for formal editing, translation, etc., of documents and publications;
- Review, record, distribute and process incoming mail and correspondence; follow-up on pending actions; prepare draft responses to a wide range of correspondence and other communications, often requiring knowledge of technical terminologies and/or detailed office procedures; carry out quality control functions for outgoing documents; proofread texts for adherence to format, grammar, punctuation and style;
- Perform a variety of administrative duties, e.g. contract extensions and requests for temporary staff, leave and attendance recording, budget preparation and follow-up; coordinate with other units to ensure smooth running and expedition of work within the unit;
- Research, compile, and organize background information and reference materials from various sources for reports, briefs and speeches; generate a variety of statistic

  • Office Assistant

    7 days ago

    Pretoria, South Africa Office of the Valuer General Full time

    **SALARY**: R292 097.19 per annum (Level 07) **CENTRE**: OFFICE OF THE VALUER-GENERAL (PRETORIA) **DUTIES**: **REQUIREMENTS**: Formal Qualifications: National Diploma in Office Administration/Public Administration/Public Management. 1 year experience in rendering secretarial and support services to senior management. Job Related Knowledge: Government...

  • Community Liaison Officer Eo

    5 days ago

    Pretoria, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) **Main purpose of job**: The British High Commission to South Africa oversees the UK Government’s operations in South Africa across the following locations: - The British High Commission Pretoria (BHC) - The UK Visas & Immigration Office in Pretoria - The UK Department for International Trade in Johannesburg...

  • Administrator & Office Assistant

    6 days ago

    Pretoria, South Africa Stonebridge HR Solutions Full time

    **Requirements**: - Experience as an office assistant and administration (5+years). - Working and knowing SARS E-filling is essential. - Having CIPC, company secretarial and/or Trusts background will be advantageous - Own transport and valid drives license - Fluent in both Afrikaans and English **Software experience**: - Xero (advantageous) - Great soft...

  • Chevening Programme Assistant ao

    6 days ago

    Pretoria, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) **Main purpose of job**: Many countries, including middle-income countries still face considerable challenges such as youth unemployment, climate change, high and persistent inequality (including gender inequality) and digital exclusion, which can lower long-term growth prospects. - Education and Skills...

  • Corporate Services Assistant

    3 days ago

    Pretoria, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) **Main purpose of job**: The Corporate Services Assistant will be an integral part of the Transport and Estates team as well as working on a regular basis with other Corporate Services Departments. Working closely with colleagues to deliver a pro-active, customer focused, service in South Africa. The primary...

  • Economic Officer HEO

    Found in: Talent ZA C2 - 3 weeks ago

    Pretoria, South Africa Foreign, Commonwealth & Development Office Full time

    The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual...

  • Front Office Administrative Assistant

    5 days ago

    Pretoria, South Africa RJPersonnel Full time

    2years Welcome visitors / Brand Ambassadors/ clients Maintaining Front Office Answering and directing phone calls Filing General admin duties Assisting staff members with venue bookings Recording whereabouts Boardroom bookings **Qualifications and Experience**: A Matric (Grade 12) qualification Must have one year's reception/admin experience Computer...

  • Office Assistant

    Found in: beBee S ZA - 3 weeks ago

    Gauteng, Pretoria, South Africa Finbond Mutual Bank Full time

    Finbond Mutual Bank’s job vacancy, Career and Recruitment Job title : Office Assistant jobs in Gauteng Job Location : Gauteng, Pretoria Deadline : April 19, 2024 Quick Recommended Links Jobs by Location Job by industries Purpose of the role: The employee shall, at all times, perform his/her duties in a diligent, satisfactory and responsible manner...

  • Post Security Manager

    2 weeks ago

    Pretoria, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) 1 **Purpose of the role**: The British High Commission (BHC) to South Africa oversees the UK Government’s operations in South Africa across the following locations: - The British High Commission Pretoria (BHC) - The UK Visas & Immigration Office in Pretoria - The UK Department for Business and Trade in...

  • Finance Assistant, Biopama, S.africa Country Office

    6 days ago

    Pretoria, South Africa International Union for Conservation of Nature Full time

    **Finance Assistant, BIOPAMA, S.Africa COuntry Office**: **Vacancy #**: 6333 **Unit**: ESARO - South Africa Conservation Areas and Species **Organisation**: International Union for Conservation of Nature (IUCN) **Location**: South Africa Country Office, Pretoria, South Africa **Reporting to**: Finance Officer-S.Africa Country Office **Work...

  • Administrative Assistant – Office Assistant

    Found in: beBee S ZA - 3 weeks ago

    Gauteng, Pretoria, South Africa Tshwane University of Technology Full time

    Tshwane University of Technology’s job vacancy, Career and Recruitment Job title : Administrative Assistant – Office Assistant (Part-time) – Soshanguve Campus jobs in Gauteng Job Location : Gauteng, Pretoria Deadline : April 17, 2024 Quick Recommended Links Jobs by Location Job by industries The Directorate of Extracurricular Development has...

  • Administrative Assistant – Office Assistant

    Found in: beBee S ZA - 3 weeks ago

    Gauteng, Pretoria, South Africa Tshwane University of Technology Full time

    Tshwane University of Technology’s job vacancy, Career and Recruitment Job title : Administrative Assistant – Office Assistant (Part-time) – Pretoria Campus jobs in Gauteng Job Location : Gauteng, Pretoria Deadline : April 17, 2024 Quick Recommended Links Jobs by Location Job by industries The Directorate of Extracurricular Development has...

  • Procurement Assistant

    3 days ago

    Pretoria, South Africa Cartridge Depot Full time

    **Responsibilities**: - Assist with sales - General office administration - Switchboard - And any other tasks necessary for the conduct of the employer's business **Requirements**: - Willing to work weekends - Must be professional in appearance and polite mannered - Multitasking - Able to work under pressure - Trustworthy - Computer and telephone systems...

  • Assistant Front Office Manager

    5 days ago

    Pretoria, South Africa HotelJobs.co.za Full time

    ASSISTANT FRONT OFFICE MANAGER - for hotel in Pretoria.

  • Administrative Assistant – Office Assistant

    Found in: beBee S ZA - 3 weeks ago

    Gauteng, Pretoria, South Africa Tshwane University of Technology Full time

    Tshwane University of Technology’s job vacancy, Career and Recruitment Job title : Administrative Assistant – Office Assistant (Part-time) – Ga-Rankuwa Campus jobs in Gauteng Job Location : Gauteng, Pretoria Deadline : April 17, 2024 Quick Recommended Links Jobs by Location Job by industries The Directorate of Extracurricular Development has...

  • Administrative Assistant – Office Assistant

    Found in: beBee S ZA - 3 weeks ago

    Gauteng, Pretoria, South Africa Tshwane University of Technology Full time

    Tshwane University of Technology’s job vacancy, Career and Recruitment Job title : Administrative Assistant – Office Assistant (Part-time) – Arts & Arcadia Campuses jobs in Gauteng Job Location : Gauteng, Pretoria Deadline : April 17, 2024 Quick Recommended Links Jobs by Location Job by industries The Directorate of Extracurricular Development has...

  • Candidate Valuer

    7 days ago

    Pretoria, South Africa Office of the Valuer General Full time

    Three (3) Year Fixed Term Contract **SALARY**: R359 338.98 per annum (Level 08) **CENTRE**: OFFICE OF THE VALUER-GENERAL (PRETORIA) **DUTIES**: Provide technical support to the valuation business unit. Conducting site inspections and collecting data on properties under the supervision of a registered valuer. Analysing market data and comparable properties...

  • Regional Finance Manager

    Found in: beBee jobs ZA - 2 weeks ago

    Pretoria, Gauteng, South Africa Foreign, Commonwealth & Development Office Full time

    Foreign, Commonwealth & Development Office's job vacancy, Career and RecruitmentJob title : Regional Finance Manager – (11/24 PTA) jobs in GautengJob Location : Gauteng, PretoriaDeadline : 18-May-24Quick Recommended LinksJobs by LocationJob by industries Main purpose of job:To undertake a wide range of financial management and planning duties on behalf of...

  • Specialist: Continued Business Improvement

    7 days ago

    Pretoria, South Africa Office of the Valuer General Full time

    Three (3) Year Fixed Term Contract SALARY: R427 176.44 per annum (Level 09) plus 37% in lieu of benefits CENTRE: OFFICE OF THE VALUER-GENERAL (PRETORIA) DUTIES: Manages regular reporting. Manages regular business reporting on a weekly, monthly, quarterly and annual basis. Technical advisory services for data & reporting. Designs new plans should the...

  • Corporate Services

    2 days ago

    Pretoria, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) **Main purpose of job**: The Financial Controller will be an integral part of the Finance team as well as working on a regular basis with other Corporate Services Departments. Working closely with colleagues to deliver a pro-active, customer focused, service in South Africa. The Financial Controller will provide...