Finance Officer

2 weeks ago

Johannesburg, South Africa University of the Witwatersrand Full time

**Key responsibilities include the following**
- Understanding and managing the full Accounts Receivable function (Debtors)
- Ensuring that the full Accounts Receivable function is understood and is correctly and accurately applied by all departmental personnel
- Understanding the University’s finance and reporting systems and the parameters that govern the generic and specialized system reports
- Providing monthly status reports to the Snr. Finance Officer / Financial Manager for discussion and reporting purposes
- When necessary meeting with debtors and/or finance administrators to discuss, resolve and document actions & processes required to resolve outstanding accounts
- Assisting with the processing of invoices and credit notes when necessary
- Reviewing of the reconciling statements, including membership fees, rent, deposits
- Analysing aging, system and other reports to ensure balances are valid and not duplicated
- Allocating and populating the letters to be signed off and forwarded to the relevant clients in terms of outstanding balances
- Understanding and managing the full Accounts Payable function (Creditors)
- Verifying and authorising relevant documentation and corresponding account code/s for processing onto the University’s finance system and approved, associated systems, as well as correction journals
- Monitoring the utilisation of the University credit card/s, debit card/s and/or petty cash, and overseeing the replenishment and reconciliation thereof
- When necessary meeting with creditors, suppliers and/or finance administrators to discuss, resolve and document actions & processes required to resolve outstanding issues
- Understanding and administering the full Management Accounting function (GAAP, IFRS, 4th Schedule, King III, etc.)
- Ensuring that the Management Accounting function is understood and is correctly and accurately applied by all departmental personnel;
- Managing and verifying the physical inventory / stock and related accounts
- Assisting with all necessary information in order for the Snr. Finance Officer / Finance Manager to prepare the monthly financial reports for each of the Departments
- Documenting departmental and inter-departmental processes, guidelines and rules, and where necessary creating and documenting related flow-diagrams
- Instructing and guiding departmental personnel regarding financial policies and procedures and departmental/inter-departmental financial procedures, routines and controls
- Investigating and reporting on bottlenecks and/or inadequate controls and recommending more effective and/or additional processes and/or controls
- Supervising and overseeing junior finance personnel
- Managing the performance and training of junior finance personnel in alignment with the department’s business plan and service charte
- Setting up and maintaining an adequate, functional and user friendly filing system of financial records (electronic and hardcopy)
- Preparing and providing ad hoc reconciliations and reports as and when required

**Requirements**:

- Matric
- Certificate in Finance/Accounting
- Or any other recognized Finance/Accounting Qualification

**Required years of related experience**
- 3-5 years working experience

**Technical Competencies**
- Income Statements, Balance Sheets & General Ledger knowledge and exposure
- Reconciliation knowledge and exposure
- Stock-taking knowledge and exposure
- AP&AR Age analysis
- MS Office
- Knowledge of Financial System (Oracle will be an advantage)

**Competencies (Knowledge, skills and behavior)**
- Planning and Organising
- Deadline Driven
- Problem Solving Skills
- Accuracy
- Attention to Detail
- Communication Skills
- Knowledge of the University systems (Oracle, GL Wand etc.) would be advantageous, but is not essential. Understanding basic accounting terminology, principles and processes, for example, must know when to debit or credit an account
- Good computer skills, specifically Microsoft excel
- Knowledge of University policies and procedures, for example, the reimbursement and advance policy

**Compliance/Statutory Requirements (Knowledge, Understanding and or training)**
- GAAP
- IFRS

Detailed Description

Job Requirements

Additional Details

How To Apply

**To apply**

**Closing Date: 19 May 2023**

Minimum Salary
Maximum Salary
Currency

Amount of Travel
Work At Home

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