2023 Finance Officer Payroll

2 weeks ago

Johannesburg, South Africa American International School of Johannesburg Full time

**CAMPUS**:Johannesburg

**SUPERVISOR**:Finance Director

**CLOSING DATE**:19 July 2023

**INTRODUCTION**
- Inspire Learning & Build our better world. _

The purpose of AISJ is to provide exceptional educational experiences in a diverse and nurturing environment in order to inspire learning and build our better world. We cultivate an inclusive community of learners so that we empower global citizens to fulfil their future purpose.

**Community Principles**

The American International School of Johannesburg fosters a positive school culture, aspires to create a sense of belonging for everyone, and is committed to Community Principles that include:

- _We are better when we act together._
- _Our differences make us stronger._
- _Every voice counts. Every voice matters._
- _Every team needs individuals. Every individual needs a team._

The American International School of Johannesburg is committed to fostering justice, equity, diversity, and inclusion throughout our school community, and we are continually furthering our practices and behaviors as we strive to live these ideals.

To learn more about AISJ, our beliefs and our aspirations, please review the **AISJ Journey.**

**Position Overview**:
Responsible for calculating, reviewing, and reporting payroll related input to ensure accurate and timeous payment of salaries and/or wages. Ensuring compliance to relevant policies and procedures and applicable law. Responding to queries in a courteous manner within the prescribed timelines. Ensuring that unresolved queries are escalated appropriately.

**Qualifications**:

- Actively studying towards a 3-year tertiary financial/ HR qualification.
- Payroll System certification, VIP Payroll/ SAGE Payroll, SAP

**Required Attributes**:

- Information Management: Ability to effectively use information for management purposes, to gather/ organise/ capture relevant information to support sound decision-making, to correctly
- Strong attention to details with uncompromised sense of accuracy
- Deadline driven while achieving highest level of accuracy
- Excellent organizational and time management abilities
- Ability to handle confidential information
- Ability to deal with conflicting priorities
- Work well under pressure

**Required skills and experience**:

- Minimum of 5 years of payroll experience.
- MS Office - Intermediate excel skills
- Payroll Software experience
- Basic understanding of tax
- Experience working within schools, preferably international schools, or non-profit educational institutions
- Dual currency experience
- Extensive understanding of SA Tax relating to employees
- Payroll experience in a multi-currency organization will be an added advantage
- Basic understanding of accounting principles.
- Familiar with Accounting Software.
- Sage People Payroll Software

**Duties and Responsibilities**:

- Payroll processing and reporting on multiple payrolls
- Collate payroll data and input the payroll information into the system for local and overseas hire employees, substitute/temp workers, and independent contractors.
- Capture all changes, additions, or deductions.
- For tax, pension, medical aid contributions etc.
- For garnishee orders.
- For expatriate teachers’ household and vehicle insurances
- Balance pay-slips and bank transfers.
- Ensure that employee payslips are accurate.
- Verify that the payslip analysis
- and variance reports are signed by the Finance Director
- Backup and liaise with Payroll software service provider on system problems and upgrades.
- Provide information and liaise with external company who prepares the expatriate tax returns.
- Provide information and liaise with Local and Overseas Pension fund managers.
- Work with Assistant Accountant to ensure payroll taxes are paid in time to SARS.
- Prepare payments for Pension, 401k, Medical Aid, Union, or Garnishees.
- Maintain historical salary schedules.
- Maintain confidentiality of information and documentation.
- Business Office archivist - File and control office archives.
- Assist with any Ad hoc duties as and when required. This includes substituting for other Business Office staff when they are on leave.
- Reconciliation
- Monthly reconciliation of overseas-hires 401k pension fund, and both Medical aids.
- Monthly reconciliation of balance sheet accounts such as staff loans.
- Monthly reconciliation of all salary related balance sheet accounts
- Record Keeping and Administration
- Ensure all payroll reports and payslips are bound and kept secure as per procedure.
- General customer queries
- Timeous resolution of all queries and escalation of queries of a complex nature
- Provide timeous feedback on queries that will take longer to resolve
- Tax Validation
- Manage IRP5 Certificate reconciliation, printing & distribution
- Reconcile EXPAT taxes with TAX auditors and VIP consultant for accurate submission at tax assessment
- Generate the annual Letter of Earnings for overseas-hire employees
- Other duties consistent with th

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