Associate Finance Officer

2 weeks ago

Johannesburg, South Africa IFC Systems Corporation Full time

**Associate Finance Officer**

**Job #**:

- req24898**Organization**:

- IFC**Sector**:

- Finance & Accounting**Grade**:

- GF**Term Duration**:

- 3 years 0 months**Recruitment Type**:

- Local Recruitment**Location**:

- Johannesburg,South Africa**Required Language(s)**:

- English**Preferred Language(s)**:
**Closing Date**:

- 11/14/2023 (MM/DD/YYYY) at 11:59pm UTC**Description**

The Budget and Business Administration Department (CBA) integrates financial sustainability and resource and administration functions under one umbrella to enable execution of management and operational needs in the best way. Aligning IFC’s strategy and resource management capabilities and deliverables while supporting IFC’s financial sustainability mandate is imperative for our strategic engagements and client delivery.The Finance Unit (CBAAF) for the Africa Region (CAF) is responsible for work program planning, budgeting, monitoring, budget & financial reporting for all the offices in the CAF Region. Overall, CBAAF maintains cost efficiency and effective controls over all financial transactions and provides support for effective management of resources.

Within the CBAAF unit, CBA is seeking an Associate Finance Officer to serve as the focal point on resource management for the CAF region’s Advisory and Upstream Services. The role provides planning, monitoring and analytical support and reports to the CAF Regional Financial Controller. In addition, the role will also provide business line support to the Public Private Partnership (PPP) Africa Team.The location and recruitment type of this position will be in the CAF regional head office in Johannesburg, South Africa. Some travel within the region may be required.

**Role and responsibilities**:
**1.Africa Advisory/Upstream** Funds Management**
- Oversee the creation and maintenance of trust funds for the CAF region’s advisory/upstream business that are aligned with business needs.
- Tracking of funding position for all advisory/upstream sources of funds (CMAW, FMTAAS, Donor), in light of current needs and forecast, highlighting critical issues such as funding shortfalls in advance.
- Approval of Grant Funding Requests (GFR) and Call of Funds (CoF) requests.
- Approval of trust funds recommended for extension or closure.
- Undertake quarterly reviews of trust fund status, including closure of inactive trust funds.

**2. PPP Africa (C3P) Business Line Support**
- Lead the preparation of the Consolidated Africa C3P Budget for the subsequent year; to include staffing numbers, variable expenses, costings, project budgets and funding sources.
- Proactive oversight of project budgets during the year. Ensure required charge codes (WBS elements) are active and adequately funded and only eligible expenses charged, with due compliance with donor agreements and IFC/WBG policies (including applicable funding sources).
- Review overhead allocations charged to business lines monthly for reasonableness with set rates.
- Ensure time recording compliance for all staff and consultants working on business line projects.
- Clearing of control accounts (BFF accounts) and ensuring SAP reposts.
- Monitor open commitments monthly, notify Task Team Leaders (TTLs) on stale commitments.
- Participate in advisory/upstream meetings such as Concept Review Meetings (CRM), Project Supervision Review (PSR) and Project Completion Review (PCR).

**_ 3. Management Reporting and Analytics_**
- Prepare the Africa monthly advisory/upstream funding status report - highlighting internal and external funding sources.
- Prepare funding analyses to support country driven budgeting (CDB) in Africa.
- Prepare adhoc reports on funding to assist the Africa Regional Head of Operations in decision making.
- Prepare for respective C3P Project Leads: Projects budget variance analysis, identify gaps, highlight areas of concern and make recommendations proactively.
- Prepare the C3P Africa Manager: The consolidated C3P report, to include all project budgets status, funding status, country spend, cash fees aging, time recording compliance (TRS) and other control issues.
- Provide input to Biannual Donor reporting.

**_ 4. HQ and regional cooperation_**
- Participate in advisory/ upstream meetings, Budget & Finance Network and Regional initiatives to leverage regional knowledge, learn from other colleagues, and build networks
- actively seeking and considering diverse ideas.
- Act as regional focal point on trust funds to actively communicate issues for the units, knowledge sharing and implement/promote initiatives.
- Build a strong partnership with the CBA HQ team in the areas within the scope of the main responsibility of the role to ensure a common approach and data consistency at the department level.

**5. **Oversee Internal Controls and Risk Assessments**
- Oversee responses by AS Finance Analysts to the Quarterly Trust Fund Exception report and audit queries.
- Proactively oversee controls on AS trust funds and fin

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