Administrator â Corporate Solutions

2 weeks ago

Cape Town, South Africa Guardian Recruiting Full time

The role is to provide administrative support to the wider Private Equity team, through attending to daily tasks on an assigned portfolio of clients, where the employee will be the main point of contact for internal and external stakeholders on portfolio

**_Job Specifications_**
Prepare documentation for signature, through identification of key risks and mitigants
Organize and attend board meetings
Take and draft minutes following board meetings
Ensure filing deadlines are met
Maintain statutory records, as required by the relevant legislation
Updating and maintaining board meeting calendars and schedules
Build relationships with clients and intermediaries
Any other ad hoc administrative tasks required to support the team
Follow processes and procedures, working according to set quality standards and controls
Company and trust registration
Attend to statutory requirements and maintenance of companies, trust and funds
Prepare and arrange board/trustee/shareholder meetings, including facilities to support such meetings
Prepare and distribute shareholder notices
Prepare and arrange resolutions or minutes as required
Prepare and arrange for minutes and agreements to be signed
Prepare and ensure changes to offering documents are adopted and longed in line with regulatory guidelines and requirements
Manage anti-money laundering queries
Meet personal and team targets as the needs arise
Maintains a strong work ethic and is diligent, self-sufficient, proactive, honest, professional, flexible and contributes towards a high team morale

**_Minimum Requirements_**
Relevant legal qualification (LLB)
1-2 years experience in an administrative role, in financial services or law
Direct communications with external parties and intermediaries
Organizational skills and ability to coordinate external parties
Report writing (drafting and formatting thereof)
Ability to think critically and interpret information from a number of sources
Knowledge of Microsoft packages, including Excel, Outlook and Word
Ability to type and prepare minutes of Board meetings
A basic understanding of Company Law
Excellent attention to detail and accuracy
At least 1 3 years current practical and relevant experience, within the corporate, legal, fiduciary, fund and trust services (or relevant equivalent) legal sector,
Strong and sound knowledge of the administration, co-ordination and servicing clients within the company secretarial (or relevant equivalent) field
Meticulous attention to detail, quality conscious and understand accountability, maintains a high-level of responsibility and is adaptable
Has excellent computer typing skills, with the ability to learn and take initiative
Workable and basic understanding of Corporate Secretarial software and general and niche company secretarial administration
Workable knowledge of acting in the best interest of the Company and can display a basic to intermediate sound knowledge of Company law across various local and foreign jurisdiction generally
Working knowledge and experience in operational requirements such as AML, FATCA, FICS, CRS, OECD and PEPs will be an advantage
Has the ability to work in a team as well as independently as the need arises
Sound planning skills, strong verbal and written communication and can effectively diarise and plan with attention to detail.
An understanding of delivering within core deadlines and is able to discern urgency and work under pressure

All job postings are in accordance with our Client's BEE requirements

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