Project Coordinator

1 week ago

Cape Town, South Africa Obelisk Full time

**Job Title**:Projects Coordinator

**Department**:Operations

**Reporting to**:As per company organogram

**Job Summary**:
Maintaining and monitoring logistics and resources based on the project plans,schedules, work requirements, budgets and expenditure throughout projects.
Ensuring projects adhere to frameworks and all documentation is maintained

appropriately for each project by, controlling project resources as and when needed.

**Job Specifications & Requirements**:
**Job Requirements**:
1. Proficient in Microsoft Office, Power Point, Excel, Word and Outlook

2. Must have a National Senior Certificate

3. 2 years working experience as a project coordinator preferable with logistics/construction experience

4. Display good organizational skills, implement management techniques to control allocated resources

5. The ability to work well under pressure, outside the box thinking

6. Ability to multitask and problem solving skills

7. Excellent follow up skills and communication skills both verbal and written

8. Excellent interpersonal skills

9. Valid Driver's licence

**Core Functions**:
1. Assist with management, control and supply of Human and Fleet Resources
for all OES Projects within a realistic time frame, and within allocated
budgets.

2. Provide a logistics function, to OES projects by controlling, managing and
performing task related outcomes.

3. Provide supporting administrative functions for/with other Departments,
within project related requirements.

4. Assist on all project coordinator functions for OEMS as and when needed.

5. Provide Ad-hoc functions as required.

**Key Tasks and Responsibilities**:
1. Manage, control and supply human and fleet resources for all OES projects
within a realistic time frame, and within budget.

a) Update and circulate the resource planner and communicate
changes as and when required, to the relevant staff members.

b) Plan resources according to skill, experience and team dynamics,
based on the project requirements and deliverables.

c) Manage vehicle requirements on projects by, updating bookings,
managing services, renewing of license discs, legal requirements and
cost management.

d) Monitor tracking systems on fleet vehicles and highlight variances to
management.

e) Facilitate insurance claims, follow up on vehicle payments and installation of tracking units.

f) Compile monthly record of traffic fines and send list to HR for
processing.

2. Provide a logistics function, to OES projects by controlling, managing and
performing task related outcomes

a) Work with Project Manager in coordinating and planning projects
according to customer requirements.

b) Confirm travelling arrangements, by booking flights, both domestic
and international, busses and alternative transport methods, and
communicating itineraries to individuals, within the required
budget.

d) Booking of accommodations on a domestic and international level,
for site staff as and when required.

e) Control accommodation suppliers, including cost management,
authorize invoices and deal with queries around accommodation
and travel.

f) Provide an invoicing forecast to Finance with regards to
accommodation and fleet bookings, on a periodic basis.

g) Confirm LOA requirements each week to Finance and approved
payment as per planned projects.

h) Assist with project management, control and the supply of
materials, equipment and spares needed for each assigned project.

i) Escalate projects issues, to management and assist with the
logístical resolutions thereof, as required.

j) Assist with queries during payroll.

k) Review and approve recons, expense claims and petty cash requests
and approve according to the budget requirements and project
needs.

l) Maintain communication with project stakeholders during projects.

3. Provide supporting administrative functions for other Departments, within
project related requirements.

a) Assist the HR Department with logistics for training and medicals
and other operational schedule requirements, as requested.

4. Assist with all project coordinator functions for OEMS as and when needed,
as per the above.

5. Perform ad-hoc duties from time to time, as requested.

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