Facilities Management

2 weeks ago

Johannesburg, South Africa Raindrop Human Capital Full time

Regional offices
Ensure all facility work orders and custodial services are carried out as planned to provide an attractive and comfortable environment for visitors and staff.
Provide inputs in preparation of the units budget.
Manage contractors for cleaning, fumigation, and other custodial services of the warehouse and regional offices
Liaise with key internal stakeholders and decision-makers in acquisition of properties that best suit the businesss residential, office location requirements.
Conduct quarterly maintenance checks/ visits across regional offices and warehouse
Provide support in planning for accommodation of expatriate staff.
Plan for allocation of staff workspaces across office locations.
Ensure machines are efficiently used with mínimal breakdowns.
Schedule and oversee external contractors, e.g. electricians, plumbers, painters, landscapers, etc.
Ensure facility maintenance and repair activities are carried out in line with health, safety and environment (HSE) standards and legislation
Schedule and supervise maintenance workers engaged in building upkeep and repair.
Office security including issuing of access cards, parking management

Warehouse and inventory
Implement processes to be followed at the warehouse to ensure accuracy, mínimal theft loss and security of inventory
Conduct incident investigations as required and provide detailed reporting to management.
Conduct quarterly maintenance checks/ visits at warehouse
Perform monthly inventory count to ensure inventory at warehouse is carefully managed
Reconciliation of inventory at warehouse to D365 records
Work closely with HSE manager, office manager and IT manager to ensure cohesion across the different offices and warehouse.
Ensure asset tagging project implemented

Vehicle management
Vehicle management includes monitoring the adherence to speed limitations for the vehicle holders
Ensure that the vehicles are serviced in a timely manner according to the service plan
Relationship management with ABSA for buying additional vehicles, fuel cards and ensuring the timely settlement of those items
Ensure vehicles are insured and insurance is settled in a
Ensure generators, vehicles and bowsers are licenced and the licences are renewed prior to expiry
Ensure that the fuel cards for generators and bowsers are kept up-to-date, once efueling tag implemented ensure accurate reporting.
Check the fuel cards statements to ensure no anomalies
Conduct spot checks on the fuel cards to ensure
Preparation of monthly reports to reflect above

General
Review the units service delivery process and make recommendations for improvement (where applicable) to the Senior Manager, Facilities & Property Management.
Collaborate with the Procurement, IT and Legal teams to ensure that effective Service Level Agreements (SLAs) are executed with third-party vendors.
Coordinate the provision and delivery of consumable items across all facilities.
Perform other tasks and duties as assigned by the Senior Manager, Facilities & Property Management.
Role will include quarterly visits to regional offices

**Qualifications**:
Bachelors degree in engineering, building, or other relevant fields.
+11-12 years relevant work experience.

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