Payroll Manager

2 weeks ago

Gauteng, South Africa A-Z Business Professionals Full time

Typically has the following direct reports:

- Payroll Supervisor
- Payroll Administrators
- Payroll Clerks
- Clocking Clerks
- Filing Clerk
- Benefits Consultant

Purpose of the job:

- Manage the activities of the payroll department to ensure accurate and timeous payment of salaries and wages.
- Ensure that all legal and legislative requirements relating to payroll are adhered to.
- All death / disability / termination claims processed.

Key relationships (internal & external):

- Internal - HR, Finance, Management, all staff
- External - SARS, Sage/VIP, RMA, WCA, UIF, Medical Aid SP, Provident Fund(s) SP, ERS, ad hoc contractors / service providers, MIBCO

Critical experience:

- 10 years + payroll management experience in a medium sized organisation, working on multiple payrolls, both monthly and weekly
- SARS returns
- Comprehensive knowledge of MIBCO agreement
- Comprehensive knowledge of Sage 300 People
- Clocking system (ERS Biometrics) knowledge
- Intermediate financial knowledge

Minimum Education:

- Matric and/or payroll diploma or accounting diploma

Technical (systems) knowledge required:

- Microsoft (all suites) - Advanced
- Relevant payroll system
- SARS online systems
- Online banking systems
- ESS
- WCA / RMA online

Complexity for decision making:

- Tactical

Completion and submission of all statutory and legislated requirements
- Monthly EMP 201
- Annual WCA return of earnings.
- Bi-annual SARS submissions

Support the payroll supervisor in the Management of the payroll team

Ensure that the following activities in the payroll department are timeously and accurately carried out:

- Loading new employees
- Correct rates of pay are applied.
- Provident funds and RFI linking.
- Correct company vehicles and petrol tax
- Correct leave methods linked.
- Relevant employees linked to ESS.
- Memo screen on payroll is used.
- Correct termination payments
- Monthly payment recons to payroll
- Monthly payroll deduction recons to actual payments
- Bank payments loaded
- Salary costs loaded on Salesforce for approval prior to payments

Optimal utilisation of payroll related systems

Ensure that the following systems activities are adhered to:

- Linking of employees to the clocking system
- Optimal utilisation of the online system
- Journals posted on ACUMATICA.
- Updates on earning lines and methods of calculation are done.
- Successful addition and set up of new companies on the payroll system
- Successful registration of new companies for all legislative requirements

Sign off relevant payroll data from the payroll reporting facilities
- Ensure that the following information is supplied to the relevant parties:

- Statistical reports to HR and Government (UIF etc.)
- Weekly & monthly payroll expenditure, leave, absence (et al) statistics.
- New and ad hoc reports are created when requested

Training of payroll staff to ensure a competent payroll team and succession is available
- Provide a training manual for use on new employees.
- Keep manual updated to remain relevant.
- Ongoing training of new and developing team members

Performance management of payroll staff in conjunction with Payroll Supervisor
- Discipline and take corrective action according to Company procedures.
- Ensure all leave forms are approved.
- Ensure ESS is used by management for leave records
- Update time and attendance report daily to correspond with leave days taken.
- Conduct quarterly performance discussions

**Salary**: R1,00 - R2,00 per month

**Education**:

- Diploma (required)

**Experience**:

- Payroll Management: 10 years (required)
- Comprehensive knowledge of MIBCO agreement: 10 years (required)
- SARS Returns: 10 years (required)
- Comprehensive knowledge of Sage 300 People: 10 years (required)
- Clocking system (ERS Biometrics) knowledge: 5 years (preferred)
- Intermediate financial knowledge: 5 years (preferred)

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