Procurement Governance and Compliance Officer

1 week ago

Midrand, South Africa DBSA Full time

To provide a governance, quality, risk and contract management service to the IDD Procurement team and
Business to ensure effective compliance and practices in relations to the Banks SCM governance framework. To
oversee and manage the supplier relations within a procurement context. To ensure that Business Units and
Procurement officials comply with policies, regulations and commercial agreements implemented.

**Key Responsibilities**:
Strategic and operational Functions
Planning and Standards
1) Support the SCM Unit on delivering on the business strategy off IDD and the mandates of respective
governance structures whilst ensuring compliance to the prevailing governance framework
2) Keep abreast of trends and changes in legislation and regulations impacting on procurement to enable
updates of the policies, procedures, templates etc. as deemed necessary
3) Implement systems and risk methodologies to comply with legislative, statutory and reporting
requirements
4) Develop and maintain relationships with all affected stakeholders to facilitate effective communication
and understanding on the SCM governance framework and requirements in terms of risk management
5) To facilitate and deliver relevant training informed by changes in business strategy, regulations,
processes, regulations, risks etc.
6) Draft and implement policy, guidelines and other documentation that promote compliance and addresses
risk management concerns
7) Identifying, defining and management of SCM risks.
8) Set standards for the contract management process and monitor teams adherence to these standards
9) Implement and maintain a contract management system (SAP/Other) to ensure contract records are up
to date, accurate, accessible and managed according to required standards
10) Implement and manage an appropriate and effective contract administration process as well as the
monitoring of performance of suppliers aimed to improve sourcing strategies and manage for contractual
risks
11) Set and implement standards for document management and control
12) Set and implement standards for master records (suppliers and contracts)
13) Liaise with procurement, business and other key stakeholders on risk and compliance issues for
14) Implement relevant risk management strategies, methodologies and tools to address governance and
operational risks
15) Support the Unit and Division on the management of key audit risks and gaps.
16) To participate and make meaningful contributions when MOUs / Client agreements are being drafted to
ensure that the parameters of the SCM framework is well understood and catered for in such agreements
17) To be fully abreast of all the MOU and its obligations from a SCM and procurement perspective to ensure
compliance from a governance and process perspective
Execution
1) Ensure continuous improvement pertaining to SCM practices and relevant documentation based on
compliance, performance standards, legislative requirements and good practice
2) Monitor and enforce compliance by Procurement, Business and process staff in respect to SCM
governance framework and its relevant regulations, policies, procedures and templates
3) Ensure that the tender process is monitored and that there is compliance with internal policies,
procedures and processes
4) Take corrective action when irregularities within the sourcing / tender process are identified
5) Develop, implement and manage contract management practices applicable to IDD business
environment
6) To provide guidance and advice to the Procurement team on aligning procurement strategies with the
most appropriate contract type and options in line with best operational & commercial outcomes as well
as appropriate legal terms
7) Facilitate / train contract owners and business on sound contract management practices and reporting

Monitor and report on contract and supplier performance meetings, outcomes and interventions for gap
closure
9) To expedite effective and efficient resolution in cases where supplier disputes are raised.
10) Support the Procurement team with negotiation processes and ensure that negotiation with suppliers are
in line with sourcing strategy, business principles and appropriate commercial terms
11) Ensure that Supplier, Client and Business Unit queries/needs are dealt with proactively, accurately and
within prescribed turn-around times
12) Represent Procurement in any contract or tender related disputes
13) Oversight, monitoring and management of the risk noted on the SCM risk register
14) Facilitate risk workshops to improve awareness and gap closure on risk/contract management
expectations to business, process owners and procurement team
15) Oversight and management of supplier master records and ensuring compliance to policy and regulatory
requirements
16) Oversee and co-ordinate the audit process, interactions, release of documents and management
comments to Internal and External Auditors
Quality Management
1) Review, quality assure and sign-off of all procure

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