Receptionist

**Receptionist Job description - junior role**

**Job brief**

We are looking for a Receptionist to manage our front desk daily and to perform a variety of administrative and clerical tasks.

As a Receptionist, you will be the first point of contact for our company. Our receptionist’s duties include offering administrative support across the organisation. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.

The Receptionist should have a pleasant personality, as this is also a customer service role. You should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking skills are essential for this position.

Ultimately, a receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively and executes all administrative tasks effectively.

**Responsibilities**
- Greet and welcome guests as soon as they arrive at the office.
- Direct visitors to the appropriate person and office
- Answer, screen and forward incoming phone calls
- Ensure reception area is tidy and presentable with all necessary stationery and material (e.g. pens, forms and brochures)
- Receive, sort and distribute daily mail/deliveries.
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, and ensure the items are signed for)
- Order front office supplies and keep inventory of stock.
- Update Extension List, Building list and birthday lists.
- Perform other clerical receptionist duties such as filing, photocopying, and any ad hoc duties as a whole.

**Requirements and skills**
- Proven work experience as a Receptionist, Front Office Representative or similar role
- Proficiency in Microsoft Office Suite
- Hands-on experience with office equipment (e.g., office machines and printers)
- Professional attitude and appearance
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise.
- Excellent organisational skills
- Multitasking and time-management skills, with the ability to prioritise tasks.
- Customer service attitude
- Matric qualification

**Salary**: R5,000.00 per month

Ability to commute/relocate:

- Bedfordview, Gauteng: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Administrative office procedures, practices and equipment (preferred)

Application Deadline: 2023/03/25