Rentals Administration Supervisor

2 days ago


Cape Town, South Africa O'Brien Recruitment Full time

**Requirements**:

- 3 to 5 years experience within in the rental property industry
- 1 year experience within Rental/Administration
- 1 to 2 years experience in staff management
- Experience on Prop Data, Hubspot and Google Drive advantageous
- Applicant need to be experienced in rentals,
- Level-headed and able to adjust to unexpected situations that may rise.
- Punctual and dependable
- Must have own transport

**Duties and responsibilities**:

- Check the WeConnect U(WCU) Dashboard daily
- Ensure that all information is correctly captured and uploaded on WCU
- Check that all tenants are on TPN and the credit checks are adequately performed.
- Sign off on lease checklist and ensure they are uploaded to each lease file.
- Send out Letters of Demand
- Reconcile unreconciled deposits and follow up with Agents regarding any payments not correctly allocated/unidentifiable
- Split/future payments dates for future months where applicable, i.e. if lease only starts in a couple of months or commission only due the following month etc.
- Approve all payments
- Monitor tenants in arrears and submit list to agents on the 3rd and 6th of each month to chase up
- Compile list of leases expiring 3 months in advance - to be checked against the Ongoing Rental Report and submit to agents to follow up on
- Export payments by remittance date as per Comm Run/Cut Off schedule; compile and submit monthly commission workings/statements to Finance Department
- Ensure all required statutory FICA documents are receive and uploaded to each lease on WCU
- Ensure correct and timeous reporting of all rentals to Smart Track and confirm on closing off of the month on last day of the month
- Overseeing adequate and complete supporting documentation for submission to the Accounts Division to ensure accurate, timely remittances
- Ensuring as far as possible, that complaints and concerns are attended to speedily and satisfactorily
- Prioritise agent support at all times
- Ensure all leases are compliant with POPIA
- All mandates and mandate source information is added to the PropData Management System (PDMS)
- Ensuring the maintenance of accurate records of overall activities and clients in accordance with the legal requirements of the Company
- Any and all paperwork, documentation, contact details, reports of lists generated to remain the property of the Company.
- Problem solving and troubleshooting within the Rentals team as required
- Obtain a thorough understanding of the real estate laws and code of ethics
- Ensure overall statutory compliance of the rentals division with applicable laws and regulations (FICA, NCA, CPA, PPRA etc)
- Any other duties required by the company from time to time, as instructed by management



  • Cape Town, South Africa Time Personnel Full time

    **Job Overview**: **Date Posted**: Posted 10 mins ago- **Location**: Cape Town, Western Cape- **Job Title**: Supervisor (Car Rental Industry)- **Education Level**: High School / Matric- **Job Level**: Senior- **Minimum Experience**: 5- 7 Years**Supervisor (Car Rental Industry) - Cape Town International Airport.**: Do you have a minimum of 2 years recent...


  • Cape Town, South Africa Time Personnel Full time

    **Job Overview**: **Date Posted**: Posted 3 hours ago- **Location**: Cape Town, Western Cape- **Job Title**: Corporate Car Rental Supervisor- **Education Level**: High School / Matric- **Job Level**: Senior- **Minimum Experience**: 5- 7 Years**Corporate Car Rental Supervisor - Cape Town International Airport.**: Are you customer service driven and...


  • Cape Town, South Africa Astor Automotive Staff Full time

    Our client is a well-established Car Rental Company with branches nationally and internationally and they are looking for a strong Administrator for their Cape Town CBD branch. You will be responsible for all communication in the office such as; filing, vehicle accident claims, managing car rental agreements and any other adhoc administration required in the...


  • Cape Town, South Africa Astor Motor Recruitment Full time

    **Car Rental Supervisor - Western Cape, Cape Town International Airport** Market related depending on experience + Commission Tourist season is upon us, and we need an experienced Car Rental Supervisor for a busy and still growing international car rental company. We are looking for a reliable, responsible person with good leadership abilities and...


  • Cape Town, South Africa Citi Homes Full time

    **Rental Administrator and letting** **R12000 per month with generous commission package** Your responsibility will be to manage an existing portfolio and engage with management in strategies for growth. Your work will include administrative tasks working with our existing rental portfolio programme as well as, when required, showing properties available...

  • Vehicle Rental Agent

    1 month ago


    Cape Town, South Africa HR Genie Full time

    Job Duties:Managing vehicle rental reservations and bookingsAssisting customers with vehicle selection and rental agreementsHandling administrative tasks related to vehicle rentalsProcessing payments and managing rental contractsEnsuring vehicles are properly maintained and servicedProviding excellent customer service and resolving any issuesRequired...


  • Cape Town, South Africa Charm Recruitment Agency Full time

    My client a Car Rental is looking for an Administrator. Matric Must have at least 4 to 5 years experience working as an Administrator in a Car Rental Company. Must have a drivers licence and own transport Computer Literacy - Microsoft excel and word. Experience working in a Truck rental company is a huge advantage Must have some finance / accounting...


  • Cape Town, South Africa Astor Automotive Staff Full time

    This is a fun and exciting position, and we are looking for an equally fun and exciting person to fill the role. Our client is a reputable motorcycle rental company, and they are looking for someone with a passion for motorcycles and a love of people and travel. You will need to have strong administrative skills; outstanding customer service skills and, some...


  • Cape Town, South Africa Charm Recruit Full time

    Matric Must have at least 4 to 5 years experience working as an Administrator in a Car Rental Company. Must have a drivers licence and own transport Computer Literacy Microsoft excel and word. Experience working in a Truck rental company is a huge advantage Must have some finance / accounting experience. Will be required to support the car rental team...


  • Cape Town, South Africa Real Estate Assist Full time

    **Property Management and Rental Administrator** Real Estate Assist, a subsidiary of the Assist Group, is seeking an experienced Property Management Administrator to join our team. We are looking for a professional with at least 10 years of experience in residential property management, specifically in rental collection and payments, and maintenance...

  • Rental Agent

    7 months ago


    Cape Town, South Africa Faircape Full time

    FMS Sales and Leasing is a subsidiary of the Faircape Group of companies that have been active in the Western Cape market for almost 40 years. A great opportunity has become available for a **Rental Agent** to join our team. At FMS Sales and Leasing our rental services include assisting landlords by maintaining the occupancy of their properties and timely...

  • Rental Agent

    10 hours ago


    Cape Town, South Africa Faircape Full time

    FMS Sales and Leasing is a subsidiary of the Faircape Group of companies that have been active in the Western Cape market for almost 40 years. A great opportunity has become available for a **Rental Agent** to join our team. At FMS Sales and Leasing our rental services include assisting landlords by maintaining the occupancy of their properties and timely...

  • Rental Agent

    1 week ago


    Cape Town, South Africa Faircape Full time

    FMS Sales and Leasing is a subsidiary of the Faircape Group of companies who have been active in the Western Cape market for almost 40 years. At FMS Sales and Leasing our rental services include assisting landlords by maintaining the occupancy of their properties and timely rental payments. We serve sellers by assisting with the valuation and advertisement...


  • Cape Town, Western Cape, South Africa Tower Group Full time

    Job DescriptionTower Group is seeking a highly motivated Rental Support Specialist to join our team. The successful candidate will be responsible for providing exceptional customer service, managing rental agreements, and ensuring the security and quality control of vehicles.Key ResponsibilitiesCustomer Service: Deliver exceptional customer service,...


  • Cape Town, Western Cape, South Africa HR Genie Full time

    Job OverviewWe are seeking a highly skilled Automotive Rental Service Coordinator to join our team at HR Genie.About the RoleThis is a fantastic opportunity for a detail-oriented individual with excellent communication skills to provide exceptional customer service and administrative support in a fast-paced automotive environment.Key ResponsibilitiesManage...


  • Cape Town, South Africa IGrow Wealth Investments Full time

    IGrow Wealth Investments, South Africa’s #1 Property Investment Company, is looking for a **Portfolio Administrator **to join their team in **Cape Town**. **To qualify for this position, you need**: - NQF 4 or working towards completing your NQF 4 - At least 2 years of experience in a similar position - Experience with rentals - Experience with PayProp -...

  • Facilities Supervisor

    3 weeks ago


    Cape Town, Western Cape, South Africa Persona Staff Full time

    Job Description: We are looking for a highly skilled Facilities Supervisor to join our team. In this role, you will be responsible for ensuring the smooth operation of our properties, including managing tenant relationships, coordinating repairs and maintenance, and assisting with leasing and rental agreements. To succeed in this position, you will need at...

  • Car Rental Agent

    4 days ago


    Cape Town, South Africa Astor Recruitment Full time

    **Experienced Car Rental Agent** **Western Cape, Cape Town, Cape Town International Airport.** **Market Related Package** With Summer and then the tourists fast approaching, our client, an ever evolving and expanding Car Rental Company is in need of a front line enthusiastic and responsible individual to join their team. We are looking for a Car Rental...

  • Rental Agent

    1 month ago


    Cape Town, South Africa HR Genie Full time

    RENTAL AGENTThis role would look after quite a few rental homes.R16 000 - R22 000Requirements: Matric Solid working record Own transport (essential) Excellent administration skills Organised and able to stick to deadlines Able to work under pressure Attention to detail ...


  • Cape Town, South Africa Crazy Store Full time

    We need an ambitious, responsible, detail orientated and self-motivated individual, with an ability to handle pressure to fill the following new contract vacancy that exists in the Property Department at Head Office in Cape Town. **Essential Attributes**: - Matric with Maths or Accountancy /Economics - Knowledge of MS Office (Outlook, Word & excel) -...