Junior Accounts Clerk

2 weeks ago

Cape Town, South Africa FPG Foods Full time

**PURPOSE OF THE JOB**

Responsible for management of the whole treasury function within the company. Ensuring that duties in relation to treasury are carried out in a timeous and accurate manner. Upholding the required standards to achieve the company’s financial and business objectives.

Customer Service
- Liaison with internal and external customers in a professional manner
- Engage with customers and staff in stores in a professional manner
- Follow up on all Treasury enquiries received

Administration
- Implement and maintain treasury policies and procedures for the cash up and cash handling at a store level
- Constantly improve the cash ups process in response to changes in the business environment
- Daily cashbooks to process in Accounting System on a daily basis
- Oversee the checking of the cash ups at a head office level
- Ensure that all tender type sales are timeously banked
- Report and follow up on variances noted, i.e., Cashier shortages, voids, etc, take corrective measures where necessary (example, AOD’s)
- Export and send out Daily Receipts files
- Daily sales reports to be accurate and complete
- Treasury reconciliations to be accurate and complete in excel
- Reconciling all treasury reconciliations done by team to Accounting system
- All Operational reports to be accurate and complete
- Liaise with banks regarding queries
- Liaise with Area Managers regarding treasury queries
- Check all payment details loaded on bank and do first authorizations
- Arrange that all suppliers are loaded on bank as beneficiaries
- Weekly change orders from stores and do first authorizations
- Monthly petty cash orders from stores and do first authorizations
- Monthly Operational Summary report of re-occurring problems
- Monthly debit order lists to compile and send out
- Month end outstanding balances for each tender type to determine and give to accountants to reconcile to the Accounting Package
- Treasury filing to be kept updated
- Credit card and petrol slip reconciliations
- Customer overcharges refunds
- Food vouchers get checked, invoiced, and recovered from customers
- Implementation of new stores in all the treasury reports

Personnel Management
- Ensure that personnel are judiciously applied in appropriate posts and that the workload is cleared with the minimum mistakes and overtime
- A proactive approach to recruitment and maintaining a good treasury environment
- Manage treasury clerks daily and review all their work
- Perform interviews in hiring process of new clerks
- Approval of timesheets of contract staff
- Ensure that on-the-job training is effectively planned and conducted to ensure that sufficient expertise is available to deal with the work
- Cross-training of clerks so they can be a back-up for each other
- Ensure that the mentorship in the department is effective to enable all personnel to develop to their full potential
- Ensure that you have sufficient knowledge of personnel and their duties to do effective evaluation and ensure that ongoing discussions take place
- Ensure that evaluations are done on a regular basis according to the guidelines of the system
- Ensure that steps are taken to develop employees for performance improvement

**MINIMUM REQUIREMENTS**
- Accounting degree at a university (strong advantage)
- Experience with processing cash books in accounting systems (non-negotiable)
- Experience of supervising a team (non-negotiable)
- Extensive experience in preparation of reconciliations
- SAGE experience (preferable)
- Working experience in a treasury area
- Understanding of accounting debits and credits and able to process journals in accounting system
- Completely proficient in English

Application Question(s):

- What is your Salary Expectation

**Education**:

- Bachelors (preferred)

**Experience**:

- Retail / FMCG: 4 years (preferred)

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