Office Operations Administrator/ CEO Pa
2 weeks ago
**Job Duties/Responsibilities will include**:
Ensures the smooth running of the CEO’s office operations including strategic documents.
Provides executive assistance to the CEO in an effective and efficient manner.
Act as the CEO’s first point of contact with people from both inside and outside the organisation.
To drive the organization's corporate governance and compliance, ensuring alignment of the organization’s policies and procedures to ensure best project delivery.
Serve as a liaison between CEO and executives of businesses and functional units; organizes and coordinates internal and external relations efforts and oversees special projects.
Manage and undertake specific administrative tasks on work programs, projects and research as determined by the CEO.
Assist to enforce good governance and compliance.
Assist to create an internal environment conducive to the organisation being able to function in terms of human and financial resources, internal climate, and culture.
Public Relations, Stakeholder management and Influence
Contribute input into the overall conceptualisation and development of organization’s s business strategy.
Develop and manage the CEO’s budget (including the use of outsourced and contracted services), in line with the office of the CEO.
Planning, organising the coordination of key documents and operational matters of the organisation
Oversee strategic interventions that will contribute to overall media profile and reputation.
Staff management and development
Maintain a register of all documents submitted and obtain written confirmation of receipts.
Degree in Business Admin, Marketing, or Public Admin/Office Management.
Postgraduate qualification will be an added advantage.
5 years experience in an executive office management environment.
Organisational processes and policies.
Administrative and document management systems.
Understanding of marketing and communications environment.
Business performance measurement (strategic, operational, and financial)
Understanding of protocol matters with regard to government, parliament, and other key stakeholders
MS office (Word, PowerPoint, Excel, Visio)
Policy formulation
Excellent problem-solving skills
Strategy development
Resource planning and allocation
Reporting and monitoring
Excellent management, communication, and interactive skills
Attention to detail/Accuracy
Excellent business writing and correspondence
Excellent planning and organizing skills
Working usage of the CRM software
Judgement/discernment
Competent ability in knowledge management
Organisational / business awareness
Advanced working on the organization's database and document management systems.
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