Sa - Finance Officer (N)

3 weeks ago

Pretoria, South Africa Church World Service Full time

**Position Title**: Finance Officer

**Reports To**: Administration Supervisor

**Division**: Immigration & Refugee Program+ (IRP+)

**Department**: Administration, Finance

**Job Location**: Pretoria, South Africa

**Grade Level**: Grade 5, Officer, National

**Introduction**: Church World Service (CWS) is a not-for-profit, faith-based organization transforming communities around the globe through just and sustainable solutions to hunger, poverty, displacement and disaster. CWS does not discriminate on the basis of race, color, religion, sex, national origin, gender identity, genetic information, age, disability or veteran status in employment or in the provision of services.

**Primary Purpose**:
This position is responsible for the daily expenditure, management and maintenance of the RSC Africa financial records in CWS Pretoria office, in accordance with the guidelines of DOS/PRM and RSC Africa policies and procedures. The position works closely with the Nairobi-based Finance team, Administration Manager, Human Resource staff, General Service’s staff and other staff in the Administration and Program Departments.

**Essential Duties**:

- Administers, disburses and replenishes the Shilling and Dollar petty cash funds;
- Enters check and petty cash payments into Sage 300 accounting system;
- Enters data into the accounts receivable module and distributes quarterly debtors’ statements to staff/Bill staff with any owed amounts;
- Assists and organizes relevant documents for the annual audit both internal and external;
- Receives refunds of unused travel cash advances and any other cash and check refunds, issues receipts for any refund received and ensures regular and timely banking of all refunds received;
- Review and ensure that Trip Expense Reports are reviewed and duly signed by the relevant staff supervisors and filed appropriately;
- Performs quarterly stock-take of Inventory and prepares and submits a report on variances to the Administration Manager and Administration Supervisor for follow up;
- Assists in budget preparation, budget monitoring and tracking of expenditures;
- Follows sound accounting procedures and practices in conformity with GAAP, IAS and OMB circulars to ensure accuracy and transparency on the use of US Government’s funds;
- Reviews purchase requests, travel request and any other form of procurement review coding on documents to ensure its accurate as per the coded budget;
- Files and retrieves financial documents, to include online filing;
- Assist with cash and bank reconciliations, Reconcile general ledger accounts on a monthly basis;
- Reconciles and disburses monthly, quarterly and annual statutory deductions and returns, including pension, withholding tax, NHIF, NSSF, PAYE within the statutory period;
- Prepares monthly financial reports on accrual basis using fund accounting principles;
- Prepares staff Telephone Bills report and any other receivable and sends to payroll section on Monthly basis;
- Prepares and disburses accounts payable for approved purchases and contracts according to procedures and policies in place;
- Undertakes all duties as may be assigned by supervisor in order to improve on internal controls and financial operations for the overall achievement of RSC Africa’s goals and objectives;

**Qualifications**:
**Experience**:

- Four (4) years of work experience with INGO, preferable US-funded grants;
- Two (2) years directly related specialized experience performing the essential duties in finance is required;
- Supervisory experience preferred.

**Skills**:

- Knowledge of Excel spreadsheets and Sage 300 or similar accounting software required;
- Knowledge of fund and accrual accounting principles is required.

Education & Certifications:

- Bachelor of Commerce, Accounting, Finance or other Business Degree or four (4) years of experience in lieu of a degree required;
- CPA/ACCA/CIMA finalist with minimum 4 years of relevant experience;
- Advanced MS skills to include (advanced Excel).

Abilities:

- Manage large and diverse workload under pressure with competing priorities;
- Maintain the integrity of official records;
- Analyse and solve complex problems and make sound decisions;
- Work with mínimal supervision;
- Maintain a high performance standard with attention to detail;
- Work independently and contribute to overall operations of RSC Africa;
- Actively participate in the implementation of the U.S. Refugee Admissions Program (USRAP).

Important Requirements:

- Strong English communication skills, both written and oral;
- Ability to work in a multi-cultural environment required;
- Commitment to diversity, equity, and inclusion and willingness to support CWS’ Platform on Racial Justice as a CWS employee required.

Special Requirements:

- This position is based in Pretoria, South Africa.
- This position requires use of laptops at all time, competence in Microsoft office packages is required.
- This position may require travel in sub-Saharan

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