Sa - Senior Travel and Logistics Officer (N)

6 days ago

Pretoria, South Africa Church World Service Full time

About CWS:
**Introduction***: Church World Service (CWS) is a not-for-profit, faith-based organization transforming communities around the globe through just and sustainable solutions to hunger, poverty, displacement and disaster. CWS does not discriminate on the basis of race, color, religion, sex, national origin, gender identity, genetic information, age, disability or veteran status in employment or in the provision of services

Primary Purpose:
**Primary Purpose**:
This position is primarily responsible for day-to-day management of travel and Logistics project related activities within the unit in accordance with CWS policies and procedures. This position will uphold best travel practices while identifying cost-saving strategies, train and prepare work plans for Travel & Logistics Officer in Pretoria.

**Responsibilities**:
**Essential Duties**:
**Travel and Logistics**
- Plans and coordinates the unit work schedules in collaboration with Logistics Officers;
- Manages Logistics projects in collaboration with Programs Supervisors and workflows within Procurement and Finance for all Logistics transactions;
- Coordinates receipt of all IOM budgets and invoices from Cultural Orientation department.
- Acts as the backup to the Logistics and Procurement Officers in their absence;
- Participate in onboarding of new staff to the unit and within the region;
- Reviews and manages the issue log for all logistics issues raised after travel from the field;
- Oversees and manages the Logistics mailbox;
- Monitors supplier payments to ensure that all suppliers are paid on a timely basis

**Travel Budget Preparation and Management**
- Participates in the review of budget projections for accuracy and costing;
- Manages an updated cost platform for all required travel items within all processing locations in Southern Africa;
- Participates in quarterly and monthly travel budget projections and ensures they are received by Finance within the stipulated time period;
- Collaborates with Program Managers/Supervisors to capture and track changes in the travel projections and communicates the same to the Finance and Administration Manager.

**Vendor Management**
- Coordinates receipt of all IOM budgets and invoices from Cultural Orientation department;
- Manages tracking, reconciliations and payments of all received expenses from IOM across the regional offices;
- Takes lead in vendor reconciliations for all logistics vendors in consultation with Procurement and Finance;
- Oversees vendor engagements including negotiating for better prices and favorable terms of payment.
- Participates in reviewing and updating vendor management procedures and service level agreements for all vendors within Southern Africa;
- Performs other duties that may be assigned to ensure the logístical support of operations related to official travel and other program objectives.
- Participates in assessments for Hotels, Worksites and ground transport to ensure staff get good service when they travel in Southern Africa.

Qualifications:
**Qualifications**:
**Experience**:

- Five (5) year’s work experience is required;
- Supervisory experience preferred;
- Experience in managing administrative roles is preferred;
- Experience managing travel budgets is preferred;
- Project management experience is preferred;
- Knowledge in Amadeus or other booking tool is an added advantage;

**Skills**:

- Demonstrated written and verbal English skills;
- Demonstrated computer skills, especially Microsoft Excel;
- Demonstrated organizational and time management skills;
- Demonstrated strong communication skills;
- Demonstrated interpersonal relations;
- Demonstrated ability to manage heavy workload

Education & Certifications:

- Bachelor’s Degree or equivalent in Business Administration, Public Administration, or other related field, or four (4) years additional work experience in lieu of a Bachelor’s degree required;
- Knowledge in International relations is preferred

Abilities:
The Senior Travel & Logistics Officer must have the ability to:

- maintain the integrity of confidential financial and personnel information;
- communicate effectively both verbally and in writing;
- follow instructions from the Supervisor with a positive and receptive attitude;
- deal effectively and courteously with a large number of associates, outside agencies, applicants and members of the general public;
- conduct oneself in a professional and courteous manner to represent the best interests of RSC Africa and CWS/IRP;
- maintain a high performance standard with attention to detail;
- carry out all of the duties of the position efficiently and effectively with mínimal supervision;
- take initiative;
- maintain strict confidentiality with RSC Africa administrative and operational information;
- manage a large and diverse workload under pressure with competing priorities;
- work well as a team in a multi-cultural environment while maintaining a high level of motivation;
- effe

  • Sa - Sr Finance & Admin Assistant (N)

    2 weeks ago

    Pretoria, South Africa Church World Service Full time

    **Position Title**: Senior Finance and Admin Assistant **Reports To**: Finance and Admin Manager **Division**: Immigration & Refugee Program+ (IRP+) **Department**: Administration, Finance **Job Location**: Pretoria, South Africa **Grade Level**: Grade 4, Assistant, National **Introduction***: Church World Service (CWS) is a not-for-profit, faith-based...

  • Sa - Sr Finance & Admin Assistant (N)

    2 weeks ago

    Pretoria, South Africa Church World Service Full time

    **Position Title**: Senior Finance and Admin Assistant **Reports To**: Finance and Admin Manager **Division**: Immigration & Refugee Program+ (IRP+) **Department**: Administration, Finance **Job Location**: Pretoria, South Africa **Grade Level**: Grade 4, Assistant, National **Introduction***: Church World Service (CWS) is a not-for-profit, faith-based...

  • Sa - Senior Caseworker (N)

    2 weeks ago

    Pretoria, South Africa Church World Service Full time

    **Position Title**: Senior Caseworker **Reports To**: Field Processing Supervisor **Division**: Immigration & Refugee Program+ (IRP+) **Department**: Programs, Field Processing **Job Location**: Pretoria, South Africa **Grade Level**: Grade 5, Officer, National **Introduction**: Church World Service (CWS) is a not-for-profit, faith-based organization...

  • Sa - Finance Officer (N)

    1 week ago

    Pretoria, South Africa Church World Service Full time

    **Position Title**: Finance Officer **Reports To**: Administration Supervisor **Division**: Immigration & Refugee Program+ (IRP+) **Department**: Administration, Finance **Job Location**: Pretoria, South Africa **Grade Level**: Grade 5, Officer, National **Introduction**: Church World Service (CWS) is a not-for-profit, faith-based organization...

  • Sa - Property Officer (N)

    6 days ago

    Pretoria, South Africa Church World Service Full time

    About CWS: **Introduction***: Church World Service (CWS) is a not-for-profit, faith-based organization transforming communities around the globe through just and sustainable solutions to hunger, poverty, displacement and disaster. CWS does not discriminate on the basis of race, color, religion, sex, national origin, gender identity, genetic information, age,...

  • Senior Travel Consultant

    3 weeks ago

    Pretoria, South Africa Tourvest Travel Services Full time

    Ensure that all fees are correctly charged at time of ticketing including invoicing and referral bookings. - No tickets to be on the uninvoiced ticket list. - All ECC charges invoiced out the following day. - Cost conscious for both TTS and the client. - Benchmarks in accordance with the company policy. - Limited QC errors. - Ability to accurately conclude...

  • Logistics and Travel Expert

    7 days ago

    Pretoria, Gauteng, South Africa FSCA South Africa Full time

    Job SummaryWe are looking for a Logistics and Travel Expert to join our team at the FSCA South Africa. In this role, you will be responsible for coordinating all aspects of employee travel, including flights, accommodations, transportation, visas, and insurance.Key ResponsibilitiesCoordinate travel arrangements, including booking flights, hotels, and rental...

  • Sa/rdp - Driver (N)

    3 weeks ago

    Pretoria, South Africa Church World Service Full time

    **JOB DESCRIPTION** **Job Title**: Driver **Grade**: 2 (N) **Level**: Office/Technician **Department**: General Services **Location**: Johannesburg & Durban, South Africa **Primary Purpose**: This position is primarily responsible for driving and maintaining CWS Africa vehicle to complete assigned errands on behalf of the...

  • Supply Chain Practitioner: Travel and Logistics Management

    4 weeks ago

    Pretoria, South Africa Office of the Valuer General Full time

    **EMPLOYMENT TYPE** Three (3) Year Fixed Term Contract **SALARY** R383 055,35 per annum (Level 08) (plus 37% in lieu of benefits) **CENTRE** **OFFICE OF THE VALUER-GENERAL (PRETORIA)** **DUTIES**: Process travel requests, and management of travel arrangements, accommodation reservations and bookings and Conferencing. Maintain accurate Travel management...

  • Sa - Caseworker (N)

    2 weeks ago

    Pretoria, South Africa Church World Service Full time

    **Position Title**: Caseworker **Reports To**: Field Processing Supervisor **Division**: Immigration & Refugee Program+ (IRP+) **Department**: Programs, Field Processing **Job Location**: Pretoria, South Africa **Grade Level**: Grade 4, Senior Assistant, National **Introduction**: Church World Service (CWS) is a not-for-profit, faith-based organization...

  • Solutions Support and Maintenance Officer

    1 week ago

    Pretoria, South Africa Professional Sourcing Full time

    **Job Overview**: **Solutions Support and Maintenance Officer (Freight Forwarding Solutions) (Transport and Logistics)** **Location: Johannesburg, Gauteng** **Position Overview**: A **well-established** **international transport and logistics firm** is seeking to appoint an experienced **Solutions Support and Maintenance Officer - Freight Forwarding...

  • Logistics Operations Manager

    5 days ago

    Pretoria, Gauteng, South Africa DSV - Global Transport and Logistics Full time

    Company OverviewDSV - Global Transport and Logistics is a world-renowned leader in the transport and logistics industry, providing innovative solutions to meet the needs of our clients. Our company was founded in 1976 by ten independent hauliers who joined forces to create a global network of offices across over 80 countries.We pride ourselves on being a...

  • Supply Chain Practitioner: Travel and Logistics Management

    3 weeks ago

    Pretoria, Gauteng, South Africa Office of the Valuer-General Full time

    Job title : Supply Chain Practitioner: Travel and Logistics ManagementJob Location : Gauteng, PretoriaDeadline : April 03, 2025Quick Recommended LinksJobs by Location Job by industries DUTIES   :             Process travel requests, and management of travel arrangements, accommodation reservations and bookings and Conferencing. Maintain...

  • Sa - Resettlement Expert Level 2 (N)

    5 days ago

    Pretoria, South Africa Church World Service Full time

    **Position Title**: Resettlement Expert Level 2 **Reports To**: ARDU Supervisor **Division**: Immigration & Refugee Program+ (IRP+) **Department**: Programs, African Regional Deployment Unity (ARDU) **Job Location**: Pretoria, South Africa **Grade Level**: Grade 6, Specialist, National **Introduction**: Church World Service (CWS) is a not-for-profit,...

  • Senior Client Services Manager

    1 week ago

    Pretoria, South Africa Professional Sourcing Full time

    **Job Overview**: **Location: Midrand, Gauteng. **_(Travelling to Vanderbijlpark 3 x a week)._ A **leading global supply chain group** has a newly created position available for a **Senior Client Services Managers.** **Position Overview**: The **Client Services Manager** will form part of the dedicated team **based at the Client’s offices in...

  • travel specialist

    7 days ago

    Pretoria, Gauteng, South Africa FSCA South Africa Full time

    Purpose of the JobTo provide comprehensive travel support and advice, ensuring efficient and effective travel arrangements across all divisions within the Financial Sector Conduct Authority (FSCA). Also, to enhance service delivery, streamlining travel logistics, and maintaining compliance with regulatory requirements. The person appointed in this role will...

  • Intermediate Travel Consultant

    6 days ago

    Pretoria, South Africa Tourvest Travel Services Full time

    The incumbent of this role must effectively action the travel booking process at all levels, resulting in an efficient, effective, and cost-conscious travel service delivery that differentiates TTS. Ensure the ongoing of all-encompassing viability of the TTS division. The consultant will need to assist clients with navigational support and technical queries...

  • Sa - Resettlement Expert Level 1 (N)

    2 weeks ago

    Pretoria, South Africa Church World Service Full time

    **Position Title**: Resettlement Expert Level 1 **Reports To**: ARDU Supervisor **Division**: Immigration & Refugee Program+ (IRP+) **Department**: Programs, African Regional Deployment Unit (ARDU) **Job Location**: Pretoria, South Africa **Grade Level**: Grade 5, Officers, National **Introduction**: Church World Service (CWS) is a not-for-profit,...

  • Sa - Senior Case Processing Assistant (N)

    2 weeks ago

    Pretoria, South Africa Church World Service Full time

    **Job Title**:Senior Case Processing Assistant **Reports to**: Case Processing Supervisor **Division**: Immigration & Refugee Program+ (IRP+) **Department**: Programs, Case Processing **Job Location**: Pretoria, South Africa **Grade Level**:Grade 4, Senior Assistant, National **Introduction**: Church World Service (CWS) is a not-for-profit, faith-based...

  • Logistics Assistant

    3 days ago

    Pretoria, Gauteng, South Africa Dsv - Global Transport And Logistics Full time

    About Us:At DSV, we pride ourselves on being a global leader in transport and logistics solutions. Our mission is to provide our customers with safe, reliable, and efficient transportation services.We value diversity and inclusion in our workplace and strive to create an environment where everyone feels valued, respected, and empowered to contribute their...