Supply Chain Officer

1 week ago

Johannesburg, South Africa Gauteng Partnership Fund Full time

**KEY PERFORMAN**CE AREAS**

The incumbent is expected to deliver on the following detailed key performance areas:

- **Provides input into Supply Chain planning and policy development.**
- Provides input into the development of the Supply Chain operational plan.
- Provides input into the development of Supply Chain policies and procedures.
- **Ensures alignment with relevant legislation.**
- Compliance to all relevant Supply Chain legislation
- Compliance to all internal policies and procedures with regard to Supply Chain Management
- **Conducts quotation and bid requests.**
- Invitation, evaluation and finalisation of quotes in line with policy and applicable legislation
- Invitation, evaluation and finalisation of bids in line with policy and applicable legislation
- Preparation of all documentation pertinent to above such as score sheets, evaluation reports, comparative schedules, other relevant reports, purchase orders, letters of appointment etc.
- Inform line manager of any irregularities relating to the quotation and bid process.
- **Prepares and submits Supply Chain reports.**
- Preparation and submission to line manager of Commitment reports
- Preparation and submission to line manager of Exception reports
- Preparation and submission of BBBEE targets and reports
- Preparation of service level agreements and contracts
- Preparation and submission to line manager of other relevant Supply Chain reports
- **Maintains a controlled Environment.**
- Accurate filing of all Supply Chain documentation
- **Meeting’s facilitation and secretariat support**
- Preparation and facilitation of committee meetings when required.
- Taking of accurate minutes at Supply Chain meetings
- Typing up of minutes within agreed timeframes
- Attends Management meetings during line manager absence.
- **Process payment documentation**
- Receipt of invoices with timely processing
- Supporting documentation for requests, quotes, bids, invoices etc. to be attached to all relevant submissions and reports.
- **Providing guidance on Supply chain aspects**
- Provides guidance to all staff members on Supply Chain aspects.
- **Ad - Hoc Duties**
- Provides management with information as requested during line manager absence.
- Assignments from CEO/CFO/ECS as and when required.
- **Teamwork**
- Performing priority tasks during co-workers' absence
- Ability to work closely with others.
- Being pro-active in assisting others
- Contribution to projects meetings and brainstorming sessions
- Mentoring and coaching of staff and interns
- Liaising with various internal departments for smooth and quick turnaround of deals

**APPOINTMENT REQUIREMENTS**
- A minimum of an appropriate recognised Diploma in Supply Chain Management or an equivalent qualification, in a related field.
- At least 4 years’ experience working as a Supply Chain Management Officer or a similar role.
- Superior analytical and organizational skills with excellent attention to detail and high degree of personal initiative
- Competency in MS Office and relevant databases and software
- Customer focus and bottom-line orientation
- Well organized with excellent time management skills

**INHERENT COMPETENCY REQUIREMENTS**

**Knowledge**:Governance; Project Management knowledge;
Investment knowledge; National Treasury rules and regulations; Public Finance Management Act; Financial Management; People management; Human Settlement knowledge and prescripts; Investment knowledge; Banking knowledge; Occupational Health and Safety; Information Communication Technology; General Management; Training in SCM Legislation

**Skills**: Financial Management; Accounting; People Management; Report writing, Leadership; Negotiations; Monitoring and evaluation; Report writing; Auditing; General management; Billing; Research; Communication; Human interaction; Costing and pricing; Scheduling; Stakeholder Relations Management; Board Staff Relations Management; Loan assessment; Labour Relations; Contract Drafting; Contract Management

**Attributes**: Precise: great attention to detail; Respect of others;
Team approach; Time management; Ambitious; Cautious; Conscientious; Logical; Organized; Sober; Authoritative; Enthusiastic; Self-assured; Creative; Curious; Perfectionist; Amiable; Assertive; Charismatic; Persuasive; Gregarious

It is the applicant’s responsibility to have foreign qualifications and national certificates (where applicable) evaluated by the South African Qualification Authority (SAQA).

**Compulsory**:

- Applications for this position should be accompanied (attach) by:

- a comprehensive CV detailing previous experience
- **certified (within 6 months)** copies of:

- relevant qualifications,
- for foreign qualifications, please attach SAQA evaluation report
- identification document,
- driver’s licence.

**Closing date: 13 June 2024

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