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Operations Coordinator

1 month ago

East Rand, South Africa Unique Personnel Full time

**Job Number**
- 66443**Job Type**
- Permanent**Job Title**
- Operations Coordinator**Computer Skills**
- MS Excel,MS Word,SAP**Industry**
- Engineering**City**
- Ekurhuleni (East Rand)**Province**
- Gauteng**Main Purpose of the Job**:

- To ensure Logistics are managed, by creating Outbounds, Picking, Packing and preparing Commercial invoices, together with the successful channelling of export documentation to the correct parties for clearing purposes and ensuring all licenses are up to date and COO’s applied for.**Local Orders**:

- Follow up with the Operations team, to ensure that the GRV list is uploaded onto SharePoint.
- Query any uploads missing and follow through.
- Ensure necessary checks are done on SAP before processing - inbound, storage location, mode of transport, licenses, quantity and line items
- Resolve queries on quantities with buyers/ QC
- Creation of local outbounds
- Creation of local Commercial Invoicing
- Creation of manual Commercial Invoicing for Consignment stock

**International Orders**:

- Receive instruction from Expeditors to process GRV and CI on International orders
- Ensure necessary checks are done on Shipping instructions and supplier documentation
- Ensure necessary checks are done on SAP before processing - inbound, storage location, mode of transport, licenses, quantity and line items.
- Packing, Picking, HUMO processing of GRV
- Create Inbound and Commercial Invoice
- Create shipping notification on CFR orders
- Splitting of Handling units to get Outbound number
- Planning and posting of outbound

**Export Documentation**:

- Application for licenses on all orders, individual and blanket
- Management of license values in Excel
- Ensure shipping documentation is sent to 3rd party (BV) in order for CRF to be issued
- Prepare COO documentation outside of system
- Visit Chamber of Commerce for COO purposes

**Query resolution**:

- Ensure assigned queries are resolved within KPI and updated on implemented business systems.
- Resolve queries to ensure license is available
- Resolve NCRF for BIVAC inspection results

**General / Admin**:

- Provide assistance in reporting where necessary in relevant department.
- Assist with PO creation as and when required.
- Assist with Expediting as and when required.
- Maintain an auditable document trail as per procedures.
- Perform any other tasks related to the overall objective of the position.**Inherent Requirements**
- Matric certificate
- 3-4 years working experience in a technical inspection, quality or export environment.
- Experience in BIVAC inspection booking for international and local orders
- Excellent communication and organisation skills
- Ability to work effectively in a team as well as individually.
- Excellent interpersonal skills.
- Excellent time management and deadline driven
- Good analytical skills
- Proficient in Excel and Word
- Working knowledge of SAP
- Attention to detail
- Own reliable vehicle essential

**What Qualification**

**Minimum Qualification**
- Matric**Status**
- Available