Direct Labour Efficiency Manager

2 weeks ago

Centurion, South Africa G4S Full time

Job Introduction
G4S Cash Solutions (SA), a leading provider of integrated cash management solutions, has a vacancy for a Direct Labour Efficiency Manager based at our operations in Centurion, reporting to the Head of Financial Planning & Analysis - Africa Region

The successful incumbent is a self-starter with a proven track record in maintaining company policy, adopting best practices, and is able to exercise sound judgement in the pursuit of the achievement of the goals of the organisation, and understanding the role which a Direct Labour Efficiency Manager plays within a successful business unit. The incumbent will be expected to be results driven and to live the values of the organisation.

The position requires at least 3-5 years’ experience within a similar environment. Relevant industry related experience would be advantageous.

Main Responsibilities
**Direct Labour Efficiency Manager**

The key purpose of the role is workforce capacity management and labour cost management (specifically but not limited to overtime) which involves the dynamic and strategic management of future labour capacity requirements and costs. The role will be required to:
Interact with Operations, Sales and Human Resources departments to plan for future capacity requirements;
Streamline business processes between various departments to facilitate the production of coherent management information relating to direct labour;
Provide cost information to assist management with the calculation of costs for tenders and quotes.

Headcount Management
- Strategic planning of headcount requirement: interact with Operations, Sales and Human Resources departments to identify future capacity requirements
- Analysing actual headcount in relation to required headcount and deriving action plans for headcount management
- Specifically where surplus of shortages in manpower has been identified, communicate to Human Resources to enable them to start retrenchment or recruitment processes when necessary

**Process Improvement**
- Implementation of process improvements for leave and reserve management and disciplinary actions
- Interacting with Human Resources to enable them to take the necessary action relating to leave and disciplinary actions
- Streamlining of business processes between Sales Operations and Human Resources specifically relating to job grades and job titles

**Labour Cost Management**
- Management of overtime cost and deriving plans to minimise and limit overtime expenses to operational minimums
- Calculating the optimal wage cost for the business
- Performing a monthly wage cost analysis to identify reasons for variances between optimal and actual cost
- Distributing wage cost analysis to Operations, Sales, Finance and Human Resources
- Deriving action plans for wage cost management
- Communicating plans to various stakeholders and tracking the implementation of these plans and actions
- Updating ‘live’ wage models to always be able to compare optimal wages with budget & actual
- Scheduling of leave for direct labour force in accordance with available leave balances

**Quotations & Costings**
- Maintaining and providing cost information to the Sales and Commercial departments for use in bids and quotes

**Price Increases**
- Providing cost information to the sales teams for PI calculations
- Assisting with calculation of optimal price increases

**Commercial Customer Files**
- Maintenance and distribution of the master operational contract data

**Generating Financial Data / Reports at Month End**
- Generating financial packs and analytical reports relating to direct labour information only

**Triangle Balancing**
- Responsible for the production of the monthly reconciliation of revenue, operations (Nimbus) and payroll (triangle balancing) to meet GFC standards

**Assist with Budget and Forecast Process**
- Compare actual results to budget / forecast for direct labour costs and identify reasons for variances
- Provide budget input for direct labour costs

**Others**
- Assistance with bid costing & mobilization cost tracking
- Assistance with business plans and models

**Minimum Qualification & Experience**
- Minimum B. Com degree in Finance / Cost Accounting / Management Accounting
- 3 to 5 years financial management and/or cost accounting experience would be deemed suitable for the level of the position

**Knowledge**
- Knowledge of Financial principles and practices
- Knowledge of financial controls and audit standards
- Deep understanding of accounting and ERP systems
- Knowledge of how to perform reconciliations
- Knowledge and/or understanding of different costing principles
- Working knowledge around direct labour management preferred

**Skills**
- MS Office Computer skills (Excel Advanced)
- Analytical skills
- Working with complexity and large volumes of data
- Planning and Coordination
- Managing conflict
- Delivering efficiency
- Delivering performance
- Managing professionally
- Time management

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