Sa - Senior Interpreter Support Assistant

4 days ago

Pretoria, South Africa Church World Service Full time

**Position Title**: Senior Interpreter Support Assistant

**Reports To**: Interpreter Supervisor

**Division**: Immigration & Refugee Program+ (IRP+)

**Department**: Cultural Orientation, Programs

**Job Location**: Pretoria, South Africa

**Grade Level**: Grade 4, Senior Assistant, National

**Introduction**: Church World Service (CWS) is a not-for-profit, faith-based organization transforming communities around the globe through just and sustainable solutions to hunger, poverty, displacement and disaster. CWS does not discriminate on the basis of race, color, religion, sex, national origin, gender identity, genetic information, age, disability or veteran status in employment or in the provision of services.

**Primary Purpose**:
The position is responsible for increasing and maintaining quality standards in the proper use of Contractor Management System, Interpreters in both Pre-screening and USCIS interviews, in pre-departure orientations, and translating written materials into the key languages of our refugee populations and Child Minder in Cultural Orientation.

**Essential Duties**:

- Oversees the updating and maintenance of interpreter and Child-minder profiles on the RSC Africa Contractor Database in strict adherence to DOS/BPRM, USCIS, RPC, CWS and RSC Africa policies, guidelines and procedures.
- Assists in reviewing and updating, as appropriate, the Interpreter Contract, Interpreter Code of Ethics, Interpreter Application form, and any other documents signed by Contract Interpreters and Child-minders.
- Takes a lead role in projects within Interpreter Unit including planning workflow, providing direction, identifying reporting parameters, setting timelines and completing quality control checks on the projects.
- Confirms that staff have appropriate rights/access to essential folders and databases to facilitate their work.
- Assesses daily unit reports and recommends work plans and clean-ups.
- Takes the lead role in the creation of daily work plans in the absence of the Supervisor or as delegated.
- Runs QC reports on tasks and identifies action items and reports these findings to the Supervisor.
- Assists in the development of Interpreter Unit on boarding and training procedures and modules as well as assisting in their implementation as required.
- Assists in providing guidance to staff on different unit projects and effective use of interpreters and Child-minders.
- Reviews Interpreter unit SOPs and guidelines periodically and suggest updates if/when necessary.
- Assists in maintaining required records of Contract Interpreters/Child-minders, including police certificates, reference checks, and identification documents as per Program Integrity Guidelines.
- Attends scheduled dry runs and provides feedback as necessary.
- Develops resources for use by Interpreters, Child-minders and RSC staff to further improve the efficient and effective use of contract Interpreters and Child-minders.
- Develops and implements training to RSC Africa staff on the effective use of contract Interpreters and Child-minders.
- With the guidance of the Interpreter Supervisor, develops and implements training to contract Interpreters across sub-Saharan Africa.
- Conducts training, testing, observations (Pre-screening interviews and Cultural Orientation classes), and supervision of the Interpreters and Child-minders, both in the field and in South Africa on a regular basis.
- Provides support to the Interpreter Supervisor on the annual review of the stipend, subsistence allowance, transport reimbursement and payment options for contract interpreters and Child-minders in all RSC Africa processing locations.
- Works with the Interpreter Supervisor to develop feedback mechanisms and process reviews to improve organizational management of contract interpreters.
- Assists in monitoring, responding and managing the Interpreter mailbox. This includes ensuring professional communication with USRAP partners on Contract Child-minders and Interpreters in a timely manner.
- Serves as the Program Integrity champion and focal point for all interpreter related requests and/or issues.
- Coordinates with the Data Integrity Unit on the development of effective reports ensure program adherence and compliance.
- Assists in the development of the internal monthly reports, PRM quarterly reports, and other reports, as requested.
- Prepares and sends out contractor tips.
- Participates in process reviews.
- Maintains a current knowledge of the United States Refugee Admissions Program.
- Travels periodically to field locations throughout sub-Saharan Africa.
- Performs other duties that may be assigned to enhance the efficiency and efficacy of the operation.

**Qualifications**:
**Experience**:

- Four years of paid work experience.
- One year working with interpreters and/or Child-minders at RSC Africa preferred.
- Supervisory experience preferred.
- START knowledge preferred.

**Skills**:

- Demonstrated ability to deliver training.
- Demons

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