Officer: Provincial Operations

1 week ago

East London, South Africa Services SETA Full time

**DUTIES**

**Stakeholder liaison within the Provincial Office**
- Liaise with stakeholders on relevant matters based on the mandate of the Provincial Office
- Coordinate the submission of ATR/WSP by the stakeholders
- Maintain and regularly update a data base of all accredited providers in the province
- Record and keep details of any stakeholder who makes contact with the Provincial Office
- Record and take minutes during meetings with the stakeholders
- Distribute information on critical and scarce skills to all member stakeholders in the province and report on these interventions

**Coordinate the implementation of SSETA mandate in the province.**
- Disseminate information to the Provincial Office and the Head Office
- Assist in the training and education of stakeholders
- Coordinate the implementation of outreach programmes in the province
- Support the Provincial Manager/ Senior Officer in the Office in visiting schools, churches, municipalities, communities and be in touch with Counsellors as part of educational programme
- Disseminate information to stakeholders about how to access internships, learnerships and discretionary grant funding for special projects and regular projects at the SSETA
- Support the Head Office in implementing its mandate in Province
- Assist entities in the province in preparation for accreditation
- Compile reports within the set standards and timeframes

**Discretionary Grant (DG) Projects initiation and closures**
- Liaise with stakeholder in conjunction with LPI the seating up of an orientation session to guide stakeholders on the Services SETA DG processes
- Assist in ensuring that entities are issued with LMIS Login credentials
- Verify learner documents for the project on the LMIS system
- Conduct inductions and monitoring visits including the quality assurance monitoring scheduling
- Prepare and advise the entity on closure of the projects

**Administrative support services in the Office**
- Handle Petty Cash in the Office and reconcile monthly cash counts
- Maintain master list of utility accounts by property.
- Assist in manning the reception area
- Prepare weekly and monthly reports with for distribution to relevant departments
- Matric + a Higher Certificate or Equivalent in the fields of Business Administration, Project Management, Public Administration, or Human Resources
- At least 2 years’ experience in coordination/liaison position
- A valid driver’s license

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